Executive Secretary

ALAQTAR is on the lookout for a dedicated Executive Secretary who will play a critical role in supporting our executive team. This position involves managing schedules, organizing meetings, and providing essential administrative support to enhance the efficiency of our operations. The ideal candidate is exceptionally organized, capable of handling multiple tasks, and possesses excellent communication skills to interact with various stakeholders effectively.

Key Responsibilities

• Organize and maintain the executive’s calendar, scheduling appointments, meetings, and travel arrangements.
• Prepare meeting agendas, record minutes, and follow up on action items.
• Screen and prioritize incoming communications, including emails and phone calls.
• Draft and edit correspondence, reports, and other documents as required.
• Manage office supplies and inventory, liaise with vendors, and ensure optimal office functioning.
• Maintain confidentiality of sensitive information and handle data with discretion.
• Assist in bookkeeping tasks and manage periodic reporting.
• Support special projects and perform additional duties as assigned.

Requirements

• Proven experience as an executive secretary or in a similar administrative role.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Strong knowledge of office procedures and basic financial principles.
• Exceptional organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
• Ability to work under pressure and meet tight deadlines.
• Associate's or Bachelor’s degree in business administration or a related field is preferred.