Executive Assistant

Ayaat Stiftung is a private foundation based in Germany dedicated to education, research, and the promotion of international relations. With projects in Germany and abroad, we strengthen access to knowledge, promote interdisciplinary research, and create spaces for cultural understanding. Our investments focus on educational approaches that are sustainable, scalable, and impactful. We are a non-political, non-partisan foundation committed to advancing education as a driver of global cooperation and social progress.

Role Overview

The Executive Assistant will provide high-level administrative, organizational, and strategic support to the leadership team. This role requires an experienced professional who thrives in a dynamic, international environment and is comfortable working across multiple functions—administration, project coordination, education, and strategic partnerships. A particular focus will be on supporting initiatives in the Middle East, where Ayaat Stiftung is building long-term educational and research partnerships.

Key Responsibilities

• Provide executive-level support to the Managing Director and Board, including calendar management, correspondence, and travel coordination.
• Support strategic partnership development with stakeholders in education, research, and cultural exchange, especially in the Middle East.
• Conduct background research and prepare briefing materials, reports, and presentations for leadership and external partners.
• Assist in planning, monitoring, and reporting on foundation projects in Germany and abroad.
• Coordinate with internal teams and external partners to ensure smooth communication and workflow across initiatives.
• Manage documentation, contracts, and record-keeping with attention to accuracy and confidentiality.
• Represent Ayaat Stiftung in communications with international partners, demonstrating professionalism and cultural sensitivity.
• Contribute to event planning, workshops, and conferences organized by the foundation.

Qualifications

• Bachelor’s degree in international relations, education, business administration, or a related field; Master’s degree preferred.
• Minimum 5 years of professional experience in executive assistance, project coordination, or international program management.
• Strong background in education, non-profit management, or partnerships in the Middle East is highly desirable.
• Excellent organizational and multitasking skills, with the ability to work independently and under pressure.
• Exceptional communication skills in English; proficiency in German required; Arabic is a strong advantage.
• Proven ability to build and maintain relationships with diverse stakeholders in multicultural contexts.
• High level of discretion, integrity, and professionalism.
• Proficiency in MS Office, digital collaboration tools, and project management systems.

What We Offer

• A meaningful role in an international foundation committed to education and knowledge
• Opportunity to contribute to impactful projects that strengthen cultural understanding and global cooperation.
• A collaborative, mission-driven environment with international exposure.
• Competitive compensation and professional development opportunities.

We are looking forward to learning more about your story!