Executive Assistant

Equiti is a pioneering fintech firm and world-class provider of multi-asset fintech products - from liquidity solutions to in-house tech hubs to online trading platforms. With over 400 global specialists in 9 languages, Equiti provides clients with access to individual, professional, and institutional brokerage services in Europe, the Middle East, and Africa.

At Equiti, we believe that financial opportunities can unlock potential for everyone, everywhere. We’re on a mission to deliver accessible online trading products around the world through education and accessibility.

Think finance is stuffy? Think again.

We see Equiti as a new breed of broker, and we are on the lookout for talented individuals who can perform and excel in a dynamic and innovative working environment. Our Executive Management department would like to welcome a detail-oriented

Executive Assistant in our office in Dubai.

As a Junior Executive Assistant you will be responsible for assisting our GROUP CEO in day-to-day operations, as well as personal life maintenance tasks. She will be responsible for running business errands and enhancing GROUP CEO schedule’s effectiveness. You will work closely with the high-level executives, senior managerial or leadership teams to provide top-level assistance, administrative, clerical, and managerial support.

Responsibilities

• Manage, coordinate, and maintain calendar of GROUP CEO including appointments, meetings and travel.
• Organize internal and external meetings on behalf of the GROUP CEO ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas.
• Provide executive and administrative support to GROUP CEO.
• Organize GROUP CEO travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while travelling and completing expenses.
• Monitor and respond to incoming communications to CEO’s office including phone calls, emails, and walk-ins, ensuring correct department distribution.
• Secretarial support for meetings as and when required by the CEO, including drafting, and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments. Writing and distributing comprehensive minutes and action points to all members post meeting.
• Draft and write high quality reports and presentations, as required by the CEO.
• Communicate important updates and information to the company as required by CEO.
• Arrange the group strategic meetings and senior leadership events.
• Act as Board Secretary for Committee meetings. This includes but is not limited to preparing meeting agendas, recording meeting minutes, collating board reports and presentations.
• Communicate meeting reminders and board reports with relevant Board and Committee members including their Assistants.
• Confirm meeting venues, arrange refreshments as well as creating and distributing comprehensive minutes including board resolutions to all members post meeting.

Skills & Competencies

• Organizational, planning, and multi-tasking skills.
• Attention to detail and the ability to work under pressure
• Ability to work in a fast-paced environment
• Excellent Communication skills, both written and verbal with superior interpersonal skills.
• Information gathering and information monitoring skills.
• Problem analysis and problem-solving skills.
• Judgment and decision-making ability.
• Initiative, self-starter with an incredible work ethic and excellent collaboration skills
• Maintain high levels of professionalism and confidentiality
• Attention to detail and accuracy.
• Flexibility.
• Able to prioritize and ensure smooth execution of tasks.
• Fluency in English is mandatory for this role – spoken and written
• Well organized with an understanding of priorities and changing demands.
• Professional knowledge of all Microsoft Office programs; experience of infographics, Photoshop, I-design etc, is an advantage.

Experience Requirements

• Bachelor’s degree in Business Administration or Management.
• 2+ years of professional experience as Executive Personal Assistant.

Perks

Each of our offices has its special perks; be it ‘no ties’, free lunches, charity events, or a hybrid work policy – but whenever you walk into an Equiti office, you’re sure to see a friendly face. We encourage international collaborations and always keep our eyes open to how we can do more.

The benefits you can expect at your Equiti workplace include:

• Competitive salary package
• Performance-based bonus
• Medical insurance coverage for employees and family members
• Smart working options
• Employee wellness initiatives
• Personalized career development
• Company lunch in the office
• Regular company events

With energy, drive, and imagination, there’s no limit to where your career can go at Equiti. With a diverse workforce and geographical spread of offices, we strongly support career development initiatives as well as provide a range of opportunities for professional and life experiences.

Equiti is an equal opportunity employer.

“Equiti” refers to a group of companies consisting of seven regulated financial services companies licensed to operate in the respective jurisdictions of their incorporation, in addition to our tech and marketing hubs. Equiti has presence in Africa, Europe, and the Middle East.