Executive Assistant

Job Summary:

The Executive Assistant provides high-level administrative support to senior executives, ensuring smooth operations and efficient time management. This role requires exceptional organizational skills, discretion, and the ability to handle confidential information. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities:

• Manage executives’ calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Organize and maintain files, records, and databases.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Screen and direct phone calls, emails, and other communications.
• Draft and proofread business documents, memos, and emails.
• Arrange and prepare materials for meetings, including agendas and minutes.
• Coordinate logistics for executive meetings, conferences, and corporate events.
• Assist in special projects, research, and data analysis as needed.
• Track deadlines, follow up on action items, and ensure timely completion of tasks.
• Handle sensitive information with professionalism and confidentiality.
• Maintain a high level of integrity in all interactions.

Qualifications & Skills:

• 5+ years as an Executive Assistant, Administrative Assistant, or similar role supporting C-level executives.
• Ability to prioritize tasks, meet deadlines, and manage multiple projects efficiently.
• Excellent verbal and written communication skills.
• Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) and collaboration tools (Zoom, Slack, Teams).
• High level of confidentiality and sound judgment.
• Proactive mindset with the ability to anticipate needs and resolve issues independently.

Benefits:

• Opportunity to work closely with top executives and contribute to key business decisions.
• Dynamic, fast-paced work environment with growth potential.
• Competitive salary and benefits package.