Executive Assistant

Our client, a global group based in Dubai, is seeking a highly skilled and proactive Executive Assistant to the CEO . Based in our modern Dubai office, this pivotal role is integral to the executive office, which oversees a diverse and fast-paced portfolio. The ideal candidate will be a professional who can ensure seamless operations amid a demanding schedule. Due to the dynamic growth of the business, this position requires flexibility and availability outside of standard working hours and on weekends. We welcome applications from exceptional international candidates and offer full visa sponsorship and relocation support for a smooth transition to our dynamic team.

Responsibilities:

• Executing and coordinating day-to-day office management for the CEO.
• Managing the CEO’s schedule, emails, and engagements.
• Providing an efficient support service to the CEO including responsibility for the scheduling and management of appointments and meetings within a rapidly changing set of priorities and demands.
• Acting as the first point of contact for incoming queries from internal and external stakeholders. Where appropriate, actively managing queries and responding on behalf of the CEO.
• At times will be required to handle a number of personal tasks/projects for the CEO.
• Collating and reviewing data on organization activity and preparing for reporting.
• Scheduling and minute taking at Executive Team meetings and other meetings as required.
• Booking and arranging accommodation and meeting space as required for the CEO and Executives.
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature.
• Prioritize and determine the appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.

Required skills/experience:

• 5+ years experience in an Executive Assistant or Personal Assistant position.
• Flexibility to travel around the UAE when needed.
• A strong professional communicator with the ability to communicate verbally and in writing across all levels.
• Highly organized with excellent administrative skills.
• Ability to work on own initiative.
• Hardworking, flexible, and adaptable in approach.
• Strong experience and working knowledge of Microsoft Office applications Word, Excel, PowerPoint, and Outlook.