Executive Assistant

About Us

Join our prestigious jewelry brand, renowned for creating timeless and elegant pieces. We are seeking a dynamic, highly organized, and detail-oriented Executive Assistant to support our executive team and ensure the smooth execution of daily operations. If you have a passion for luxury, fashion, and administrative excellence, this is your opportunity to thrive in a glamorous and fast-paced environment.

Key Responsibilities

* Provide high-level administrative support to senior management, including calendar management, meeting coordination, and travel arrangements.

* Prepare presentations, reports, meeting agendas, and professional correspondence.

* Communicate effectively with clients, suppliers, and internal departments on behalf of executives.

* Coordinate and oversee jewelry exhibitions, VIP appointments, and private events.

* Maintain accurate inventory records and ensure the smooth day-to-day management of the office.

* Support marketing initiatives, assist with social media content, and contribute to customer service excellence.

* Handle confidential information with discretion and maintain a high level of professionalism at all times.

* Liaise with free zone authorities and government portals, particularly Dubai World Central (DWC), for company-related activities.

* Manage import and export documentation, including customs clearance, shipping logistics, and compliance with UAE regulations.

* Create visually appealing materials for marketing and communications using tools such as Canva.

Qualifications

* Minimum 7 years of proven experience as an Executive Assistant within the luxury brand, or high-end retail industry.

* Strong organizational and multitasking skills with exceptional attention to detail.

* Excellent verbal and written communication skills; ability to interact with high-end clientele.

* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and relevant digital tools.

* Knowledge of UAE government portals, including DWC (Dubai World Central), and experience with related administrative procedures.

* Solid understanding of import/export documentation and processes, including customs and shipping logistics.

* Experience with email marketing platforms and Canva for content creation.

* Ability to adapt quickly to a fast-paced and dynamic environment.

* Bachelor’s degree in Business Administration, Communications, or a related field is preferred.

* Strong candidate who is available to join immediately.

Benefits

* Competitive salary.

* Opportunity to work closely with industry leaders and luxury clientele.

* Professional growth opportunities within the company.

* Exposure to high-profile events and international trade activities.

* 5-day work week, Monday to Friday, 10:00 AM – 6:00 PM.

Job Type: Full-time

Pay: AED4,000.00 - AED6,000.00 per month

Experience:

• executive assistant : 5 years (Required)