Executive Assistant

Company Overview:

Stone River is a Canada-based company operating in the construction and infrastructure sector, providing technology-driven solutions to support project planning, monitoring, and reporting. Our team collaborates with contractors, engineers, and project managers to deliver high-quality outcomes efficiently.

We are looking for a highly organized and proactive Virtual Assistant to support our management team with administrative, communication, and coordination tasks. The ideal candidate will be dependable, detail-oriented, and comfortable managing multiple priorities in a dynamic work environment.

Key Responsibilities:

• Manage calendars and schedules for the CEO and senior management.
• Coordinate meetings, appointments, and conference calls across time zones.
• Attend virtual meetings, take detailed notes, and prepare Minutes of Meetings.
• Draft and reply to emails on behalf of the CEO/Manager in a professional tone.
• Organize and maintain electronic files, documents, and project folders.
• Assist in preparing and formatting project reports, proposals, and presentations.
• Maintain and update project records, spreadsheets, and tracking systems.
• Coordinate communication between internal teams, clients, and subcontractors.
• Monitor and follow up on pending tasks and deadlines.
• Support HR and administrative functions such as job postings, applicant screening, and onboarding coordination.
• Perform online research and compile relevant data or reports as requested.
• Track invoices, expenses, and other operational records as needed.

Nice-to-Have Skills:

• Knowledge of construction documentation and workflows (drawings, schedules, reports).
• Familiarity with accounting tools (QuickBooks, Zoho Books, or similar).
• Prior experience working with Canadian companies or clients.

Job Type: Contract
Contract length: 12 months

Work Location: Remote