Executive Assistant

About PAVE Studios:

PAVE Studios is setting the stage for a better way of producing, distributing and consuming the world’s greatest original content, all while empowering creators, simplifying content discovery, and fostering vibrant fan communities. The recently launched media company is building a unique ecosystem of genre-specific studios such as Crime House and OpenMind, and working alongside the top creators to unveil an array of fresh content across video, audio, live experiences, merchandise and more. We are bringing creators, content and community together, paving the way for a new era in media.

Overview

We are looking for a high-trust, high-impact Executive Assistant to assist the CEO across all aspects of the business. You will sit at the center of a dynamic, multi-platform company that touches podcasts, YouTube, publishing, live events, and creators. Your job is to create leverage for the CEO - clearing roadblocks, structuring chaos, and ensuring priorities turn into execution.

Salary Range: $50k-60k

Essential Functions:

• Manage a complex professional and personal calendar, including internal and external meetings.
• Proactively anticipate conflicts and ensure the schedule reflects business priorities.
• Prepare meeting materials such as research, briefs, agendas, and talking points. Capture and distribute notes with clear action items.
• Draft and maintain decks, documents, and materials for CEO meetings, presentations, and engagements.
• Manage administrative logistics such as expense reports, subscriptions, mailings, office supplies, kitchen ordering and restocking, general administrative needs, and onboarding tasks for department and new employees.
• Handle vendor invoices, payments, and basic financial tracking to support smooth day to day operations.
• Manage communication with the building operations team to address office needs, repairs, access, and day to day facilities support.
• Book and manage personal and professional travel, including flights, hotels, ground transportation, reservations, and detailed itineraries.
• Plan complex personal travel and destination vacations for the CEO and family, including multi-stop itineraries.
• Organize private events and dinners for family, talent, and key relationships.
• Plan and execute team offsites, team meetings, and dinners, including handling venues, meals, logistics, and communication.
• Manage a gifting calendar for holidays, milestones, and creator and partner needs.
• Support preparation for speaking engagements, conferences, media appearances, and industry events.
• Handle occasional personal errands and ad hoc tasks.

Prerequisite Knowledge, Skills, and Abilities:

• 2+ years of experience as an executive assistant or similar role in the entertainment or content production industry. 
• Experience coordinating and managing travel plans and events, both personal and professional.
• Exceptional organizational skills with a strong ability to prioritize tasks, meet tight deadlines, manage multiple calendars, coordinate complex schedules, and handle large volumes of email and correspondence. 
• Ability to prioritize multiple projects and expectations and maintain a sharp focus while managing competing priorities.
• Be proactive and anticipate needs and/or changes that may occur
• Able to meet tight deadlines, prioritize multiple projects and expectations, and maintain a sharp focus while managing competing priorities
• Proficient in presentation deck building for meetings. 
• Proficient in using Gmail, Google Drive and Google Calendar. 
• Ability to comfortably work closely and discreetly with well-known talent and executives. 
• Ability to handle sensitive information with a high degree of confidentiality and professionalism.
• High level of accuracy and attention to detail in all tasks, including travel details, documentation, scheduling, event planning and coordination.

Physical and Mental Demands:

• Ability to stand and sit for extended periods of time.
• Ability to lift up to 50 pounds in a safe and prudent manner.
• Ability to work and communicate well with other employees, management, individuals well-known to the public, creators, and studios.
• Ability to perform work utilizing manual dexterity of the hands.
• Ability to reach above and below shoulders, bend, stoop, squat, crouch, climb, kneel, push and/or pull, and twist.
• Ability to read, write, and understand English.
• Ability to work in a fast-paced environment.
• Ability to work in the Los Angeles PAVE Studios office environment on a full-time basis, with some night and weekend work, as required. 
• Ability to remain calm and composed under pressure and in high-stress situations.
• Ability to succeed in a fast-paced, around-the-clock work environment.
• Correctable vision and hearing. 

Benefits:

• 100% employer-paid Medical, Dental, and Vision (employee-only coverage)
• Competitive Paid Time Off
• Floating Holiday Time
• Paid Company Holidays
• Sick Leave in accordance with California law

PAVE Studios is an equal opportunity employer. We are committed to creating a diverse environment and are proud to be an inclusive workplace.