Executive Assistant

As the right hand to a dynamic leadership team, the Executive Assistant operates with precision, poise, and practical finesse. This is the linchpin role that keeps the executive engine running smoothly, mastering calendars, coordinating complex travel, and managing numerous details that make high-level operations seamless.

You’re the organizational heartbeat of the team, the one who anticipates needs before they’re voiced and transforms chaos into clarity. Your ability to think strategically while handling day-to-day demands ensures the leadership team can focus on what matters most. Now is the time to join this prominent financial firm, where you’ll find the perfect balance of challenge, professional growth, and true work/life integration.

Responsibilities

• Support 2 Partners, a Principal, and 3 Vice Presidents.
• Coordinates calls and meetings (internal and external) and sends out corresponding calendar invitations.
• Set up conference calls, video conferencing, and projector equipment, and book conference rooms for events and meetings.
• Prepare conference rooms for meetings, as well as the breakdown of the room post-meeting.
• Maintains multiple calendars and intense email traffic, responding promptly.
• Book heavy domestic and international travel arrangements (flights, hotels, ground transport) and detailed travel itineraries.
• Track business expenses and receipts, log and prepare expense reports.
• Create and maintain documents in PowerPoint, Excel, and Word.
• Provides backup assistance to other team EAs as needed.
• Support the reception area (answering phones/seating guests) as needed.

Ideal Experience

• Bachelor’s Degree
• 5+ years of experience in a professional office environment is required; financial services are preferred.
• Experience with Concur for travel and expenses is preferred.
• Experience with Outlook is required.
• Experience with Salesforce preferred.
• Ability to treat sensitive/confidential information with appropriate discretion.
• Strong sense of urgency, adaptability, flexibility, and resourcefulness.
• Exceptional Microsoft Office Suite capabilities.
• Strong written and verbal communication skills and attention to detail.
• Highly self‐motivated and a self-starter.
• Flexibility to operate in a constantly evolving and fast-paced environment.
• Excellent time management skills and ability to multitask and prioritize work.

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The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.