Executive Assistant

We are looking for a detail-oriented Executive Assistant (Japanese Speaker) to provide full-spectrum administrative and executive support to our management team. This role requires strong organizational skills, cross-functional coordination, and proficiency in Japanese (minimum JLPT N2 ), English, and Bahasa Indonesia.

Responsibilities

• Administrative & Secretarial Support: Manage correspondence, filing systems, email handling, and scheduling.
• Calendar Management: Organize and prioritize appointments; provide reminders and daily support.
• Meeting Coordination: Prepare agendas, take accurate minutes, and distribute them promptly.
• Travel & Accommodation: Arrange travel, accommodation, transportation, and visa processing for expatriates; assist during company-wide events.
• Visitor Management: Coordinate visitor induction with HR/Safety, act as main contact, and provide guidance.
• Team Coordination: Facilitate communication across departments and support internal inquiries.
• Event Management: Plan meetings, seminars, and events; arrange logistics, catering, venues, and materials.
• Legal Administration: Draft/review legal documents (e.g., circular letters), liaise with legal counsel/notaries, and manage execution and filing.
• Translation & Interpretation: Translate and interpret between Japanese, English, and Bahasa accurately.
• Public Speaking: Act as MC at company events, presenting with confidence and professionalism.
• Time Flexibility: Support occasional after-hours tasks as needed.
• Other Duties: Perform additional responsibilities as assigned by management.

Qualifications

• JLPT N2 certification or higher
• Having at least 3 to 5 years of experience in relatable field
• Trilingual: Japanese, English, and Bahasa Indonesia
• Proficient in MS Office and business communication
• Strong organizational, multitasking, and interpersonal skills
• Discreet, professional, and detail-oriented

Note: The position is open for Cikampek Placement