Executive Assistant

We Are Hiring: Executive Assistant | Mumbai

Location: Vikhroli, Mumbai

Designation: Executive

We are looking for a highly organized and proactive Executive Assistant to support the HOD in managing day-to-day priorities, communication, and operational activities. This role requires strong coordination skills, excellent communication, and the ability to handle multiple tasks in a fast-paced corporate environment.

Key Responsibilities

Administrative & Office Management

• Manage the HODs calendar, meetings, and scheduling
• Organize travel bookings, itineraries, and reimbursement documentation
• Maintain digital and physical records and departmental documentation
• Support planning of reviews, workshops, events, and offsites

Communication & Coordination

• Act as the primary point of contact for internal and external stakeholders
• Draft and manage email communication on behalf of the HOD
• Follow up with teams for approvals, updates, and pending action items

Operational Support

• Support departmental budgets, invoices, and purchase requisitions
• Track deadlines, project timelines, and key deliverables
• Assist with onboarding new joiners in the department
• Provide end-user support on SuccessFactors and internal tools

Qualifications & Experience

• Graduate in any discipline
• 2+ years of experience as an Executive Assistant, preferably supporting senior leadership
• Prior experience in a corporate environment preferred
• Excellent communication skills (verbal & written)
• Strong organizational, prioritization, and time-management skills
• High proficiency in MS Office (Outlook, Excel, Word, PowerPoint)
• High integrity, discretion, and problem-solving mindset