Executive Assistant

About the company

VentureOne is building a new venture focused on next-generation robotics, developing intelligent service robots designed to operate safely and efficiently in human environments. The mission of this venture is to improve productivity, safety, and efficiency across high-impact industries by deploying versatile robotic systems.

About the role

The Executive Assistant will serve as a trusted partner to VentureOne’s executive leadership, providing high-level administrative support and enabling the team to operate at peak efficiency. This role requires exceptional communication skills, strong judgment, discretion, and the ability to anticipate needs in a fast-moving, entrepreneurial environment.

Key Responsibilities:

Executive Support & Operations

• Manage complex calendars, scheduling, and meeting coordination across time zones.
• Prepare executives for meetings by organizing agendas, briefing materials, and follow-up actions.
• Coordinate travel logistics, itineraries, and expense reporting.

Communication & Coordination

• Act as a primary point of contact between executives, internal teams, and external partners.
• Draft, review, and manage professional correspondence on behalf of leadership.
• Facilitate timely communication and ensure alignment across departments.

Project & Workflow Management

• Track key initiatives, deadlines, and deliverables; follow up with stakeholders as needed.
• Support special projects and research assignments, providing data, insights, and summaries.
• Help design and streamline internal processes to improve organizational efficiency.

Meeting & Event Management

• Plan and coordinate internal and external meetings, offsites, board sessions, and events.
• Take clear meeting notes, summarize key decisions, and monitor action items.

Office & Operational Support (as needed)

• Assist with office management tasks, vendor coordination, and resource planning.
• Support recruiting efforts by coordinating interviews and onboarding documentation.

Minimum Requirements:

• 7+ years of experience as an Executive Assistant or similar administrative role supporting senior leadership.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• High emotional intelligence and the ability to work cross-functionally.
• Proficiency with productivity tools (Microsoft 365, etc).
• Ability to thrive in a fast-paced, dynamic environment with shifting priorities.

Preferred Requirements:

• Experience in high-growth environments (venture capital, private equity, startups, finance, tech, or consulting).
• Ability to manage projects independently and make decisions on behalf of leadership.
• Strong problem-solving skills and proactive mindset.

We provide a competitive, tax-free salary and a comprehensive benefits package in a collaborative, innovative and inclusive work environment. Our benefits include an education allowance, free on-site meals, annual flight allowance, health coverage, relocation support (if applicable), and access to well-being activities such as sports and recreational events.

Join us to drive innovation and shape the future of technology!