Executive Assistant

Executive Assistant

Location: Redmond, WA (100% Onsite – 5 days/week)

Duration: 6 months (Potential extension up to 18 months)

Pay Rate: $50.00/hr

Schedule: Monday – Friday, 40 hours/week (No Overtime)

Role Overview

We are seeking a highly experienced and polished Executive Assistant to serve as the backbone of operational excellence for a central staff team supporting a high-level President at a global technology leader. You will manage complex schedules, coordinate high-stakes logistics, and support executive leadership while maintaining the highest standards of professional communication and discretion.

Key Responsibilities

• Complex Calendar Management: Partner in sophisticated calendar support for a President, executing decisions around prioritization and maintaining constant communication with management.
• Meeting & Event Logistics: Manage end-to-end meeting preparation, including vetting attendee lists, booking conference rooms, and ensuring prep materials are delivered on time.
• Travel & Expenses: Partner in executive-level travel coordination and expense reporting.
• Project Coordination: Drive actions for team events (developing workback schedules and checkpoints), manage onboarding/offboarding processes, and oversee team hardware procurement.
• Professional Communication: Proactively drive polished, professional communications with executive teams and external partners.

Candidate Requirements

• Experience: 5–7 years of administrative experience, with a strong preference for candidates who have supported executive-level leadership.
• Technical Proficiency: Expert-level skills in Microsoft Office 365 (Word, PowerPoint, Excel, and Outlook).
• Availability: Must be able to commit to the full potential 18-month duration and work onsite in Redmond 5 days a week.
• Discretion: Ability to maintain absolute confidentiality due to the security-sensitive nature of the work.
• Communication: Exceptional verbal and written communication skills with a customer-service-oriented mindset.
• Physical Requirements: Ability to lift at least 10 lbs for equipment handling/procurement tasks.
• Education: High school diploma or GED required; a Bachelor’s degree in Communications or Business is a significant plus.

Best Candidate

• The ideal candidate works independently, manages time with high efficiency, and remains calm and organized in a fast-paced, high-pressure environment. We are looking for a proactive problem-solver who can anticipate the needs of the executive office before they arise.