Executive Assistant

The Executive Assistant will provide support to the President and EXCO members to help them make the best use of their time by dealing with secretarial/administrative tasks. He/She will carry out assignments as requested by the Directors.

Key Responsibilities Administrative support

• Manage emails
• Screen incoming calls and correspondence and respond, independently, when possible
• Prepare reports and verbal or written correspondence on behalf of the Directors
• Draft/write PowerPoint presentation
• Prepare documents, templates as needed by the President
• Acts as custodian of corporate documents and records
• Take dictation; compose and prepare confidential correspondence, reports, and other documents
• Create and maintain filing systems
• Manage special projects at the direction of the President
• Perform confidential duties and related special projects using a high level of discretion and personal judgment
• Maintain and coordinate a high volume of sensitive and confidential material
• Prepare and send couriers and other necessary mails, etc.

Organization and Scheduling

• Manage the calendar and schedule appointments (organize meeting, logistic)
• Organize and coordinate business trips for President and EXCO, and prepare expense reports

Office / employee coordination

• Prepare internal communication memos
• Prepare announcements
• Organize team meetings and team building activities
• Organize seminarsCoordinate market visits from

Internal Communication

• Act as key contact between the CEO, the EXCO, the managers/managers' assistants and other departments
• Ensure distribution flow of information.

Education

BA degree

Required Experience

3-5 years as Executive Assistant

Technical Skills / Abilities

Fluent in English

Good knowledge of Office