Executive Assistant

Required Skills & Experience

● 8+ years in an EA role

● Experience as EA for founder or CEO in tech or tech adjacent company

● Experience working in a corporate environment in an office of 50+ employees

● Extremely organized, accountable, and skilled at managing multiple competing priorities

● Proactive in identifying and addressing potential issues before they escalate

● Highly responsive and communicative—comfortable with regular text communication and quick turnarounds

● Detail-oriented with exceptional attention to accuracy and follow-through

● Tech-savvy with proficiency in Slack, Notion, Ramp, and other productivity tools

● A confident communicator who can represent leadership with professionalism and discretion

● Naturally flexible with working hours to support business needs and executive schedules

● Comfortable with ambiguity, autonomy, and wearing multiple hats in a startup environment

Nice to Have Skills & Experience

●Startup, tech, or AI industry exposure

● Experience with Series B or growth-stage companies

● Familiarity with investor relations and fundraising processes

Job Description

An AI-driven company for agentic software development, is seeking a highly organized, proactive, and entrepreneurial Executive Assistant to serve as the strategic right-hand to their CEO, with occasional support for our CTO. This individual will play a crucial role in managing complex

operations, supporting the company’s rapid growth, and ensuring seamless execution across both internal

and external priorities.

This is a dynamic, high-impact position for someone who thrives in fast-paced, entrepreneurial

environments. The ideal candidate is detail-oriented, adaptable, proactive, collaborative, and driven to

excel alongside our growing team of 45 professionals, which is scaling to 100+ this year.

Day-to-day

Internal Operations

● Support office setup, move-ins, and space changes with office manager

● Coordinate company offsites, team events, and internal communications

● Maintain and update organization-wide documentation, including contact directories, team

birthdays, and employee bios

● Own and manage updates to the CEO’s Notion workspace and company knowledge systems

● Support operational coordination with team members, including the Ops Lead and VP of

Operations

Executive Support

● Manage calendars and travel coordination for the CEO and occasionally CTO, for internal

meetings, conferences, events, speaking engagements, and investor meetings, protecting

focused work blocks

● Prioritize scheduling requests and resolve conflicts proactively with strategic thinking, with the

CEO’s priorities top of mind

● Prepare detailed materials and briefing documents for internal and external meetings

● Record meeting notes and action items, and track follow-ups, using tools like Gong and Fireflies

for automated notetaking

● Serve as a trusted gatekeeper and communication liaison for executive priorities

● Track and process expense reports and reimbursements efficiently

● Take ownership of ad-hoc strategic projects and initiatives

● Support event planning, including business dinners, conferences, and fundraising events

● Provide occasional light personal administrative support, such as gift purchasing and personal

errands

● Handle comprehensive inbox triage and draft/coordinate email responses when appropriate

● Coordinate and assist with board meeting logistics

● Maintain CRM hygiene and relationship management for executive networks

Compensation

• $140,000 to $160,000 per year annual salary.
• Exact compensation may vary based on several factors, including skills, experience, and education.
• Benefit packages for this role may include healthcare insurance offerings and paid leave as provided by applicable law.