executive-assistant

Tired of navigating politics instead of getting real work done? Want to join a company that means what it says?

The Opportunity: Make a Real Impact

This is your chance to work directly with the owner of a fast-growing 60-person company experiencing 20-35% annual growth. We aren't looking for someone to just answer phones; we need a Strategic Buffer who can maximize executive productivity and drive the company forward. We're looking for a highly organized professional who embraces technology and thrives on solving problems. This isn't your typical administrative role - it's an opportunity to support the owner directly and play a pivotal role in propelling the company forward.

Overview

Strategic Support Role in a High-Growth Auction Business

Join Lambrecht Auction, Inc. as the Executive Assistant to the Owner. Based on-site at our Sidney, NY headquarters, you will serve as a Strategic Buffer, allowing the owner to shift focus from routine tasks to strategic growth. You'll be the organizational force that manages priorities, organizes workflows, and implements systems to maximize productivity. You'll work directly with the business owner to manage priorities, prepare for critical meetings, and communicate with division managers to gather information and notes. This role is essential to enabling the owner to shift focus from task completion to strategic thinking, planning, and growth-minded activities.

This role requires absolute discretion and confidentiality. You'll be handling sensitive business and personal information, and an NDA will be required.

About Lambrecht Auction, Inc.

3rd generation family Auction business (since 1958)

Specializing in Building Material & Box Store Auctions

Operations across NY, PA, NJ, VT, VA, MA, MD

Strong growth company (20-35% annual growth)

102 Auctions planned for this year (78 building materials + 24 box store Auctions)

Who We Are & What Drives Us

At Lambrecht Auction, Inc., it's not just about what we do—it's about who we are and how we do it. Since 1958, our family-owned business has thrived because we live by our core values every single day.

Our Core Values (And Why They Matter)

No Ego, No Drama - We work as a team, check egos at the door and focus on results

Get-R-Done-ers with URGENCY! - We move fast, make decisions, and execute with speed

Do the Right Thing When No One's Looking- Integrity drives everything we do

Attention to Detail- Excellence is in the details, and we sweat the small stuff

Turning Problems into Solutions- We see challenges as opportunities to innovate

What You'll Master- Core Responsibilities

Strategic Buffer (Calendar & Time Management) - Manage the owner's calendar strategically to maximize productivity, prioritize meeting requests based on business impact, and protect focus time for strategic work

Filtering & Gatekeeping - Determine which issues require the owner's direct attention versus those that can be delegated to division managers, protect the owner's time from unnecessary interruptions, and redirect inquiries to appropriate team members

Workflow Force Multiplier (AI & Automation) - Actively hunt for ways to automate manual steps, implement AI tools to eliminate repetitive tasks, streamline workflows, use AI for projects and brainstorming, and continuously identify opportunities to work smarter

Meeting Excellence - Prepare agendas and gather reports, numbers, and documents ready for review. Capture meeting notes, recaps, and action items, then immediately update to-dos and key notes to all projects

Communication Management - Clean and organize email inbox, filter phone calls and manage voicemails, draft responses for routine communications, and handle scheduling with internal and external contacts

Information Coordination - Communicate with division managers to gather information, notes, reports, and documents needed for decision-making and meeting preparation

High-Impact Logistics & Executive Projects - Update and organize the owner's to-do list, prioritize and complete tasks based on their importance, track project statuses, follow up on action items, and assist with business-critical projects that arise

Administrative Excellence - Plan and coordinate travel, research topics as needed, handle confidential information with absolute discretion, manage documents and files systematically, and assist with planning for the year and main events including personal life calendar overlap

Who You Are & What You Bring

Organizational Mastery - You take satisfaction in creating order from chaos and prioritizing tasks based on business impact

Ability to Juggle Multiple Priorities - You can manage multiple projects and tasks simultaneously without getting overwhelmed, staying organized across different initiatives and switching between priorities as business needs shift

Tech-Forward Mindset - You are proficient with Monday.com and Microsoft Office (Word, Excel, Outlook, PowerPoint). You see technology—especially AI—as an essential tool to work smarter and enhance your skill sets, with experience in AI tools and prompt creation

Absolute Discretion - You understand the weight of confidential information and guard it with consistent reliability

Proactive Problem Solver - You anticipate needs before they are urgent, tackle challenges from different angles when roadblocked, and don't get rattled by deadline changes or last-minute requests

Clear Communicator - You can communicate effectively with everyone from the owner to vendors and division managers

Strategic Mindset- You see beyond tasks to understand how your work impacts bigger goals and enables business growth

Strong Work Ethic - You move with urgency, are flexible with your schedule when needed, and get satisfaction from enabling others' success

What Makes This Role Special

Direct Access to the Owner - Work one-on-one with the business owner on strategic priorities

Strategic Buffer Role - Be the force multiplier that enables focus on high-impact growth activities

AI & Innovation Focus - Be at the forefront of implementing AI solutions and automation to transform how work gets done

Exposure to Many Aspects of Business - See how a vibrant, growing company operates from the owner's perspective

Immediate Impact - See how your organizational skills directly improve executive productivity and business results

Growth Opportunity - Be part of something bigger that's growing, not stagnant - opportunity for role growth as the business continues to expand

No Corporate Bureaucracy - Small company agility means you can make things happen quickly

What We Offer

• Competitive Salary ($55,000-$75,000 based on experience)
• Health Insurance & PTIO
• Direct Access to Owner- Work closely with business owner daily
• Professional Growth- Opportunity for role growth as business expands
• Technology Focus- Work with modern tools and technology including AI and automation
• Variety & Challenge- Perfect for someone who gets bored with routine administrative work

What Success Looks Like in Your First 90 Days

• Owner's calendar, email, and to-do list are organized and managed efficiently
• All meetings have preparation materials ready in advance and clear follow-up notes
• Communication with division managers is established and information flows smoothly
• Travel planning and administrative tasks are handled seamlessly.
• AI tolls and automations are actively improving existing processes
• Owner is spending significantly more time on high-impact growth activities and less on administrative tasks
• Planning for the year and main events (including personal calendar overlap) is coordinated

The Perfect Fit

You're someone who thrives on organization and gets satisfaction from making others more productive. You see technology, especially AI, as an exciting tool to work smarter and enhance your skill sets. You value discretion and understand that trust is earned through consistent reliability.

• Your thrive in our culture because you:

  • Leave your ego at home and focus on enabling success
  • Move with urgency and get things done efficiently
  • Do what's right even when nobody's watching
  • Obsess over the details that prevent problems
  • Transform every challenge into an opportunity
  • Get energized by working directly with the owner
  • Are comfortable with technology and eager to leverage AI
  • Value confidentiality and handle sensitive information with care
  • Want to be part of something bigger that's vibrant and growing
• This is a crucial role in enabling our continued growth. You'll be the Strategic Buffer that allows the owner to focus on what matters most- growing the business and serving our customers.
• Ready to be the right hand to the owner in a fast-growing, family-owned business?