Executive Assistant

Executive Assistant to $125K - Board Level Support and Executive Operations!

Our client, a rapidly growing technology organization, is seeking an experience Executive Assistant to provide strategic administrative support to several senior leaders. The Executive Assistant will manage complex schedules, coordinate high-level meetings and travel, and will act as a trusted partner in a highly visible role. The ideal candidate brings 10+ years of executive support experience, ideally within biotech, and is comfortable supporting multiple people.

Position Details:

• Location: Waltham, MA
• Work Model: Hybrid
• Degree: Preferred
• Responsibilities include managing intricate, high‑volume executive calendars while proactively resolving conflicts and protecting priority time; coordinating domestic and occasional international travel with detailed itineraries and contingency planning; overseeing expense reporting with accuracy and policy awareness; serving as a key liaison between executives and internal/external stakeholders; preparing leadership for meetings through agenda coordination and follow‑up tracking; supporting leadership meetings, offsites, and board‑related logistics; maintaining highly organized systems for documents, workflows, and confidential information; contributing to cross‑functional initiatives and providing coverage support to the broader administrative team.
• The ideal candidate possesses at least 10 years of experience supporting C‑level executives; proven success managing dual or multi‑executive support models; strong judgment, discretion, and executive presence; advanced proficiency in Microsoft Office and collaboration tools; exceptional organizational and prioritization skills in dynamic environments; experience within biotech, pharmaceutical, or publicly traded organizations preferred; and a proactive, solutions‑oriented mindset.

This role offers competitive compensation, bonus and equity potential, comprehensive benefits, and a hybrid schedule.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)