Executive Assistant

Job Title: Executive Assistant to the VP of Operations

Location: Agency VA Pakistan NASTP RWP

Job Type: Full-Time

Department: EA Division

Reports To: VP of Operations

Position Overview:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to the Vice President of Operations. This role requires strong multitasking abilities, excellent communication skills, and a high degree of professionalism and discretion.

Key Responsibilities:

Administrative Support:

• Manage complex calendars, schedule meetings, and coordinate appointments for VP of Ops.
• Handle travel arrangements, expense reporting, and itineraries.
• Prepare reports, presentations, and documentation as needed.
• Organize and maintain files, records, and confidential information.

Operational Assistance:

• Assist in organizing and tracking key projects and initiatives across Operations.
• Help in compiling and maintaining operational metrics and performance data.
• Monitor action items and follow-ups to ensure timely completion.
• Coordinate internal communications, announcements, and event logistics.

Cross-Functional Liaison:

• Serve as a key point of contact between Operations and other departments.
• Communicate and follow up with stakeholders to support project delivery and information flow.
• Attend and take minutes during departmental or cross-functional meetings.

General Office Management:

• Ensure supplies, equipment, and office needs are proactively managed.
• Assist in organizing company events, team meetings, and offsites.

Qualifications:

• Bachelor’s degree or equivalent experience in Business Administration, Human Resources, or related field.
• Minimum of 2 years of experience as an Executive Assistant or similar administrative role.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• High level of discretion and confidentiality.
• Proficiency in Microsoft Office Suite and calendar management tools (e.g., Google Workspace, Microsoft Teams, etc.).
• Experience supporting multiple executives is a strong advantage.

Key Competencies:

• Proactive and resourceful problem-solver
• Exceptional attention to detail
• Strong interpersonal skills and professional demeanor
• Ability to manage competing priorities with grace and efficiency
• Discrete and trustworthy with sensitive information

Job Type: Full-time

Pay: From Rs100,000.00 per month

Ability to commute/relocate:

• Rawalpindi: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is your current salary in PKR?
• How would you rate your grip over the English language on a scale of 1 to 10?
• What is your expected Salary?
• This role will be based at our new office location in the vicinity of G-9, Islamabad. The working hours will be 6:00 PM to 3:00 AM (Pakistan Standard Time), Monday to Friday.

Please confirm if you are comfortable with this arrangement?

Work Location: In person