Executive Assistant

Executive Assistant/Personal Assistant

CEO of a Austin-based hedge fund seeks an experienced Executive Assistant to assist with the day-to-day responsibilities of running both their business and personal endeavors. The job requires incredible organization for an ever-changing business calendar and complex schedule. The position is based in Austin, Texas. The candidate should be well-organized and be comfortable scheduling meetings and working with the family.

Primary Responsibilities:

• Provide administrative support to senior executive
• Manage Outlook calendar and contact database for one or more executive
• Screen and evaluate incoming calls/mail and report sensitive information in a timely manner
• Create and maintain all travel itineraries; make reservations as requested
• Schedule complex meetings with multiple calendars and conference room bookings
• Maintain clear communication and rapport with all clients and vendors
• Handle sensitive information with good judgment, discretion, and absolute confidentiality
• Running errands and coming up with outside of the box solutions for problems
• Full execution of all special requests, both business and personal, as well as the ability to handle multiple projects with ease

Qualifications:

• Bachelor's degree
• Preferred Experience: 3-5+ years of experience supporting one or more senior executives/family offices in a professional corporate environment
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Proficient in Microsoft Office Suite
• Excellent phone etiquette