Executive Assistant

Department

FORT WAYNE ADMINISTRATION (IN-FWAD-IUINA)

Job Summary

Department Specific Responsibilities

• Provides advanced administrative and operational support.
• Plays a critical role in supporting executive leadership by managing complex schedules, coordinating communications, and ensuring efficient office operations.
• Provides high-level administrative support to executive leadership to ensure the effective and efficient operation of the office.
• Serves as a primary point of contact for internal and external stakeholders.

General Responsibilities

• Conserves executive time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating communications on behalf of executive leadership.
• Maintains the executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel arrangements.
• Welcomes guests and customers by greeting them professionally in person or by telephone; answering questions and directing inquiries appropriately.
• Maintains customer confidence and protects administrative operations by handling sensitive and confidential information with discretion.
• Prepares administrative information and executive level reports by collecting, analyzing, and summarizing data and trends.

Qualifications

EDUCATION/ WORK EXPERIENCE

Required

• High school diploma or equivalent (such as HSED or GED) with 7 years of experience in an administrative support role. OR
• Associate's degree with 4 years of experience in an administrative support role. OR
• Bachelor's degree with 2 years of experience in an administrative support role.

SKILLS

Required

• Ability to simultaneously handle multiple priorities.
• Strong verbal communication and listening skills.
• Demonstrates ability to maintain confidential information.
• Strong tact and diplomacy skills.

Preferred

• Strong attention to detail.
• High degree of professionalism.
• Demonstrate discretion and sound judgment.
• Exceptional organizational and communication skills in a fast-paced academic environment.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Indiana University Fort Wayne

2101 East Coliseum Boulevard

Fort Wayne, Indiana 46805

This is an in-person position.

Advertised Salary

$50,100.00-$53,040.00 annually

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death and dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Support

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234