Executive Assistant

We are looking to add an Executive Assistant to our ever growing team. This position will support all levels of the team and aid in delivering projects requirements on time/under budget. This position is 100% in office, not remote.

Responsibilities/ Duties:

• Must enter estimates, request pricing, and submit proposals using excel
• Prepare submittals; track project progress (revisions / milestones / delivery dates)
• Work hand and hand with customers and vendor
• Scheduling with vendors and GCs
• Permitting process including submittals to Houston and surrounding cities/authorities - Experience preferred
• Coordinating appointments
• Maintain project folder structure
• Obtain COI for multiple contractors & projects
• Prepare and maintain RFI’s and Change Orders for various projects
• Prepare and submission of lien waivers
• Required Skills & Abilities:
• Experience in commercial construction preferred
• Must comply with specific company protocol when communicating between team members, owners, architect/engineer, contractor staff, subcontractors.
• Self-starters who are well organized with a positive attitude is a must.
• Extensive experience in Microsoft Office - Excel is a Must
• Excellent communication skills (written & verbal)
• Must have ability to multi-task while solving complex problems
• Support legal and compliance operations under the guidance of the President, including document tracking and legal file organization.

Requirements:

• Available to work M-F, 8 am – 5 pm and overtime when necessary
• Minimum 60 WPM typing is a must
• Refine and document project scope, objectives and desired outcome
• Track project performance periodically to ensure both short-term and long-term goals are met
• Create and maintain detailed project documentation
• Use the right tools and techniques
• Manage interdepartmental coordination to ensure smooth project execution
• Bachelor’s degree preferred; an Associate’s degree with substantial relevant experience will be considered.

Job Type: Full-time

Pay: From $52,000.00 per year

Benefits:

• Health insurance
• Paid time off

Ability to Commute:

• Houston, TX 77070 (Required)

Ability to Relocate:

• Houston, TX 77070: Relocate before starting work (Preferred)

Work Location: In person