Executive Assistant

An Executive Assistant (EA) shall provide high-level administrative support to senior executive . The role goes beyond basic clerical tasks and involves coordination, communication, and decision support.

Role Overview

The Executive Assistant shall support executive by managing schedules, handling communications, organizing operations, and ensuring the executive’s day-to-day activities run efficiently.

Key Responsibilities

1. Calendar & Schedule Management

• Manage and maintain executive calendars
• Schedule meetings, appointments, and travel arrangements
• Prioritize appointments and resolve scheduling conflicts

2. Communication Handling

• Act as the point of contact between the executive and internal/external stakeholders
• Screen calls, emails, and correspondence
• Draft and respond to emails, memos, and reports

3. Meeting Coordination

• Prepare agendas, presentations, and documents
• Take meeting minutes and follow up on action items
• Coordinate logistics for meetings and events

4. Travel & Logistics

• Arrange domestic and international travel (flights, hotels, transport)
• Prepare travel itineraries and expense reports

5. Administrative Support

• Maintain records, files, and confidential documents
• Handle office management tasks when needed
• Assist with project coordination and reporting

6. Decision Support

• Conduct research and prepare briefings
• Help executives make informed decisions by organizing data

Required Skills & Qualifications

• Strong organizational and time-management skills
• Excellent written and verbal communication
• Proficiency in tools like Microsoft Office or Google Workspace
• High level of discretion and confidentiality
• Problem-solving and multitasking abilities
• Attention to detail

Education & Experience

• Bachelor’s degree (often preferred)
• 2–5+ years of administrative or executive support experience

Key Traits

• Professional and proactive
• Reliable and trustworthy
• Adaptable in fast-paced environments
• Strong interpersonal skills

Optional / Advanced Duties (Senior EA Roles)

• Managing budgets and expenses
• Supervising junior administrative staff
• Supporting strategic planning
• Liaising with board members or investors

Pay: From Rs40,000.00 per hour

Work Location: In person