Executive Assistant

Job Overview
We are seeking a highly organized Executive Assistant to provide exceptional support to our expansion into new investment areas, . This role is vital in ensuring smooth daily operations, managing schedules, and handling a variety of administrative tasks with professionalism and enthusiasm. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, , to foster efficient office management and superior customer service. Join us to be a key contributor in a fast-paced environment where your organizational skills and office expertise will shine!

Position is part time to start with the expectation of developing into more

We seek a person on site but with experience some remote work is possible

Duties

• Manage complex calendars, schedule meetings, and coordinate appointments for executive staff with precision and efficiency
• Handle incoming calls using multi-line phone systems, practicing professional phone etiquette and providing excellent customer support
• Maintain organized filing systems, perform data entry, and ensure accurate record-keeping using tools like Microsoft Office, Google Workspace, and QuickBooks
• Serve as the front desk receptionist, greeting visitors warmly and directing them appropriately while maintaining a professional office environment
• Assist with bookkeeping tasks, including invoicing and expense tracking, utilizing QuickBooks or similar accounting software
• Support office management activities such as supply ordering, filing, proofreading documents, and managing office supplies inventory
• Provide personal assistant support to executives by managing travel arrangements, calendar management, and task prioritization
• Deliver exceptional customer service by responding promptly to inquiries via phone or email and supporting client or patient needs in medical or dental settings if applicable

Experience

• Proven experience as an executive assistant or in a similar administrative role within an office environment
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools
• Demonstrated ability to manage multiple priorities efficiently with excellent time management skills
• Previous experience with office management tasks such as filing, proofreading, and clerical duties
• Bilingual capabilities are highly desirable to serve diverse client bases effectively
• Familiarity with multi-line phone systems, front desk operations, and customer service best practices
• Experience working in medical or dental reception is a plus but not required; relevant personal assistant experience is valued highly

Join us to become an integral part of a vibrant team where your organizational prowess and dedication will make a meaningful impact. We are committed to fostering an inclusive environment that values your skills and supports your professional growth!

Pay: $17.00 - $25.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Professional development assistance
• Relocation assistance
• Retirement plan

Work Location: In person