Executive Assistant

Executive Assistant – Full-Time (30–40 hrs/week)
Schedule: 30–40 hours per week, standard business hours (Monday–Friday)

About the Role:

We’re looking for a full-time Executive Assistant to support a fast-moving business owner who runs a construction company and manages a busy family life. You’ll be the right hand to someone who needs a sharp, resourceful, and tech-savvy person by their side—someone who can manage details, run errands, track paperwork, and jump into whatever the day throws their way.

This is not a desk-only role. You’ll attend meetings, handle tech and administrative tasks, and help keep both business and life running smoothly.

Key Responsibilities:

• Attend meetings with clients and take notes/follow up on action items
• Handle day-to-day errands and driving tasks
• Keep track of vehicle tags, permits, licenses, and other logistical details
• Learn and use software tools (QuickBooks, SketchUp or similar)
• Assist with basic bookkeeping tasks and documentation
• Stay on top of a constantly shifting to-do list and self-prioritize
• Solve problems without needing step-by-step instructions
• Communicate clearly and professionally—mostly via phone

AI & Technology Use:

• Use AI tools (such as ChatGPT or similar platforms) to draft emails, summarize meetings, and organize information
• Help streamline workflows and improve efficiency using digital tools
• Be open to learning and adopting new technology as the business evolves

What We’re Looking For:

• Someone who thrives in fast-paced, ever-changing environments
• Self-motivated and resourceful—able to figure things out and take initiative
• Comfortable with technology and willing to learn new software
• Professional, reliable, and trustworthy with sensitive information
• Strong note-taking and follow-through skills
• Excellent driving record and dependable personal vehicle
• Flexible and open to doing something new every day

Bonus If You Have:

• Experience with QuickBooks, SketchUp, or JobTread
• Knowledge of construction or permitting processes
• A strong work ethic and desire to grow within a small business

This Job Is Not For You If:

• You need constant direction or step-by-step instructions
• You’re uncomfortable wearing many hats or shifting priorities daily
• You don’t have reliable transportation

Why You’ll Love This Role:

• No two days are the same
• You’ll play a key role in helping a local business thrive
• There’s room to grow if you show initiative
• You’ll never be bored

To Apply:

Email lou@airsealinsulation.com with your resume, a brief cover letter, and one paragraph about why this job caught your attention.

Job Type: Full-time

Pay: $25.00 - $35.00 per hour

Benefits:

• Paid time off

Work Location: Hybrid remote in Sandpoint, ID 83864