Executive Assistant

COMPANY : Private Equity Firm

POSITION : Executive Assistant to Team

LOCATION : Midtown Manhattan (Hybrid – 2–3 days in office per week)

COMPENSATION : $100 - 120K (DOE) + overtime eligible + discretionary bonus + comprehensive benefits

HOURS : 8:30am–5:30pm (flexibility for overtime as needed)

BACHELOR’S DEGREE : Preferred

Our client, a highly regarded private equity firm, is seeking a polished and proactive Executive Assistant to support a team in its New York office. This is an opportunity for an EA who thrives in a fast-paced, high-performance environment and enjoys providing seamless, traditional administrative support to a busy deal team. The ideal candidate is detail-oriented, responsive, and resourceful, with strong judgment and the ability to manage competing priorities with professionalism and discretion. This role offers long-term stability within a collaborative and well-respected firm.

Key Responsibilities:

• Provide heavy calendar management for team, including complex scheduling across time zones and frequent priority shifts.
• Manage high-volume correspondence and phone coverage, serving as a professional point of contact for internal and external stakeholders.
• Coordinate detailed domestic and international travel arrangements, including itineraries, reservations, visas (as needed), and real-time adjustments.
• Track receipts and process expense reports in a timely and accurate manner.
• Prepare meeting materials, coordinate conference room logistics, and greet clients and visitors.
• Assist with team-wide initiatives, special projects, and ad hoc administrative requests.
• Partner closely with other Executive Assistants to ensure coverage, continuity, and smooth workflow across the broader team.

Requirements:

• Bachelor’s degree preferred; equivalent experience considered.
• 5+ years of experience supporting multiple senior executives, ideally within private equity, investment banking, asset management, or another fast-paced corporate environment.
• Demonstrated experience with heavy scheduling and complex travel coordination.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Experience with expense reporting platforms (e.g., Concur or similar systems).
• Highly organized, detail-oriented, and able to manage multiple priorities with minimal supervision.
• Professional demeanor, strong communication skills, and the ability to maintain strict confidentiality.