Executive Assistant

Are you a sharp, organized professional who thrives on keeping things running smoothly behind the scenes? Do you enjoy working in a fast-paced environment where no two days are the same?

Our respected and growing law firm is looking for an Executive & Personal Assistant to support our Managing Partner. You’ll be responsible for a wide range of tasks—managing schedules, coordinating meetings, overseeing travel and logistics, and handling both professional and personal to-dos.

The ideal candidate is proactive, adaptable, and detail-driven. You’ll need to be comfortable working independently, managing priorities, and staying one step ahead. Strong communication skills and sound judgment are key.

We’re proud of the positive, team-oriented culture we’ve built—and we’re looking for someone who values that too. You’ll be joining a group of professionals who take their work seriously, support each other, and genuinely enjoy what they do.

Executive & Personal Support:

• Manage a dynamic and evolving calendar with precision and foresight.
• Monitor and draft email communications, prepare correspondence, and assist with follow-up tasks.
• Coordinate client meetings, internal briefings, and external events.
• Research and manage personal and business-related tasks, errands, and service needs.
• Book and manage complex travel arrangements (business and personal).
• Anticipate needs and proactively remove obstacles from the Managing Partner’s day.
• Interact with clients—including handling delicate or escalated matters with professionalism.
• Oversee personal appointments, home services, and occasional family logistics.
• Support a culture of warmth, trust, and mutual respect in all interactions with staff, clients, and colleagues—helping to foster a work environment that is joyful, kind, and welcoming.

Administrative Support:

• Help manage records, digital filing systems, and internal communications.
• Support the preparation of reports, presentations, and internal meetings.
• Oversee vendor relationships, office supply coordination, and occasional accounting approvals.
• Track renewal deadlines for subscriptions, professional licenses, and firm-wide compliance tasks.
• Play an active role in maintaining and building a harmonious workplace culture—being a connector, morale-booster, and tone-setter for positive energy and teamwork.

Key Attributes:

• exceptionally organized and thrive in an executive support role.

• Ability to communicate with clarity, warmth, and professionalism.

• discreet, trustworthy, and know how to handle sensitive information.

• comfortable navigating digital tools and learning new systems quickly.

• calm under pressure, polished in presentation, and a natural problem-solver.

• know how to “manage up” and keep a busy executive focused and effective.

• deeply value a workplace that is joyful, respectful, and emotionally intelligent—and you’re eager to help build and protect that every day.

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Qualifications:

• 3+ years as an Executive Assistant, Personal Assistant, or Chief of Staff (legal or professional services experience a strong plus)

• Outstanding verbal and written communication skills

• Strong command of Microsoft Office (especially Outlook, Word, and Excel); comfort with digital scheduling tools

• Experience handling a mix of business and personal responsibilities

• Fluent or conversational Spanish a plus

• Must be local or within commuting distance to Gretna, LA

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person