Executive Assistant

USD $126,000

Why LeoLabs?

At LeoLabs, we're building the living map of activity in space. Through our proprietary global radar network and AI-enabled analytics platform, we collect millions of measurements daily on more than 25,000 objects in low Earth orbit (LEO). Our radar-powered intelligence protects billions in assets, monitors adversarial behavior, and ensures safe operations for commercial and government missions.

We're not just building technology, we are redefining global security, safety, and transparency in space. As orbital activity accelerates and threats grow more complex, LeoLabs is a trusted partner for Space Domain Awareness, Space Traffic Management, and Satellite Operations for top-tier space operators and allied defense organizations.

If you're looking to work on mission-critical challenges at the forefront of aerospace, national security, and AI, your impact starts here.

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Chief of Corporate Affairs in a fast-paced, scaling environment. This role acts as a strategic administrative partner, ensuring seamless coordination of executive priorities while supporting cross-functional initiatives. The position may interface with senior leaders, U.S. government stakeholders, industry partners, and media contacts, requiring exceptional discretion, professionalism, and sound judgment in high-visibility settings.

Responsibilities

Executive Support & Operations

• Manage complex and sensitive calendars, prioritizing executive time in alignment with strategic objectives and external commitments
• Prepare, review, and refine briefing materials, correspondence, talking points, reports, and presentations
• Track key initiatives, action items, and cross-functional deliverables

Travel & Logistics

• Coordinate domestic and international travel, including secure, high-profile itineraries
• Manage travel, logistics, and preparation for customer-facing activities, client meetings, and conferences

Stakeholder & Event Coordination

• Support preparation for board meetings, government engagements, media interactions, and executive conferences
• Organize executive participation in events, including vendor coordination, on-site support, and ensuring professional and accurate materials

Recruiting Support

• Coordinate candidate interviews with hiring teams, and internal training or leadership development sessions
• Assist with recruiting communications, interview documentation, and scheduling alignment between hiring managers and recruiting teams

Go-to-Market (GTM) Support

• Provide scheduling and travel coordination support for the Go-to-Market leaders, including sales, partnerships, and customer success teams
• Assist with logistics for customer meetings, industry events, and conferences aligned to revenue-generating activities
• Ensure alignment and efficiency across Executive, GTM, and external stakeholder calendars

Confidentiality & Professionalism

• Handle sensitive information with the highest level of discretion
• Maintain professionalism and discretion while handling sensitive information in high-visibility environments

Qualifications

• 4+ years supporting senior executives in dynamic, high-accountability environments
• Experience working with government stakeholders, media representatives, or highly regulated industries preferred
• Expertise in complex calendar management and multi-party scheduling
• Experience coordinating domestic and international travel
• High proficiency in Microsoft Office and Google Workspace
• Strong organizational skills, attention to detail, and written and verbal communication
• Ability to operate proactively, manage competing priorities, and maintain discretion

Perks and Benefits

• Global workforce: flexible remote/hybrid opportunities
• Work on complex, meaningful missions with real-world impact
• Unlimited paid time off for most roles
• Competitive salary and equity packages
• Comprehensive health, dental, and vision coverage
• Access to the forefront of commercial space operations and defense innovation

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, or status as a protected veteran.