Executive Assistant

About Us:

We are a leading real estate development company, recognized for delivering exceptional projects globally and setting new benchmarks in the industry.

We are seeking a highly organized and proactive assistant to provide dedicated support to one of our leaders. In this role, you will be his right hand in managing daily operations, international scheduling, travel logistics, and business expansion support across several African countries. You will work independently, anticipate needs, and ensure their time and priorities are maximized.

Key Responsibilities:

1. Operations & Scheduling

• Organize day-to-day operations for the executive.
• Schedule and coordinate both in-person and online meetings with branch offices across several African countries.
• Manage calendar conflicts and time-zone differences effectively.

2. Travel & Logistics

• Arrange all required travel including flights, accommodations, and ground transport.
• Handle multi-country visa applications and supporting documentation.
• Prepare detailed itineraries for trips involving multiple African destinations.

3. Communication & Reporting

• Liaise with branch managers across different time zones.
• Proactively gather information, updates, and reports from branch offices.
• Ensure timely and accurate flow of information between headquarters and African branches.

4. Documentation & Corporate Records

• Draft letters, memos, and other correspondence as required.
• Prepare and format corporate documents including:
• Minutes of board meetings
• Resolutions
• Official internal communications

5. Filing & Deadline Management

• Organize and maintain a logical filing system (physical or digital).
• Set up alerts and reminders for critical deadlines.
• Ensure all documents are easily retrievable and up to date.

6. Business Development Support

• Assist in the setup of new foreign offices in African countries.
• Communicate with professionals (lawyers, consultants, agents), suppliers, and partners.
• Request, compare, and compile fees and quotes for management decision-making.

Required Qualification and Experience:

• Minimum 3–5 years of experience as a Personal Assistant or Executive Assistant.
• Proven experience supporting international operations (Africa experience strongly preferred).
• Strong working knowledge of:
• MS Office (Word, Excel, Outlook, PowerPoint)
• Online meeting platforms (Zoom, Microsoft Teams, Google Meet)
• Cloud filing systems (Google Drive, SharePoint, Dropbox)
• Excellent written English – ability to draft formal corporate documents.
• French language is a strong advantage (for Francophone African countries).

What We Offer:

• Competitive salary and commission-based incentives.
• A dynamic and professional work environment.
• Career growth opportunities in a leading real estate firm.

If you have the required experience and skills, and you're ready to take on a challenging yet rewarding role, we’d love to hear from you!

How to Apply:

Send your resume toTalent@reportageuae.com " EA – Real Estate ."