Executive Assistant

Description:

Who is Urgo Medical?

Are you looking for a company where your work has meaning, where you can make a real impact and learn every day? At Urgo Medical, we believe innovation can transform lives. Our mission: to help patients heal faster and better, through cutting-edge products and innovative digital services. Some wounds are severe, can become chronic, or may become infected, causing pain and isolation.

By joining us, you will discover our mission, our foundation, our commitment to local industrialization, and the authentic energy of our teams. At Urgo Medical, we have many strengths: industrial, R&D, commercial... and all of them are essential. If you want to combine passion, impact, and innovation, this position is for you!

Position Overview

The Executive Assistant will provide high-level administrative support to the CEO and other members of the executive team. This dynamic position supports Urgo Medical and its employees through a variety of organizational tasks and is responsible for confidential and time sensitive projects and materials. The Executive Assistant must be able to deliver high quality and timely work on a consistent basis. This role requires discretion, sound judgment, strong communication skills, and the ability to manage complex schedules and projects in a fast-paced environment. The ideal candidate is proactive, detail-oriented, and comfortable acting as a trusted strategic partner to the executive team while interacting with senior leadership, board members, and external stakeholders.

This is an in-office position in Fort Worth, Texas.

Requirements:

Job Duties and Responsibilities

Executive & Strategic Support

• Serve as a strategic partner to the CEO, proactively managing priorities and ensuring alignment with business objectives
• Manage calendars, including scheduling meetings, travel, and appointments with internal and external stakeholders
• Anticipate scheduling conflicts and proactively resolve them
• Serve as a gatekeeper to the CEO and the executive team, prioritizing requests and ensuring appropriate follow-through
• Prepare agendas, briefing materials, presentations, and talking points for meetings and events

Calendar & Travel Management

• Own complex, ever-changing calendar management across multiple executives and time zones
• Anticipate and resolve scheduling conflicts with precision and efficiency
• Coordinate detailed domestic and international travel, including multi-leg and multi-time-zone logistics
• Manage expense reporting and travel-related administrative tasks

Communication & Coordination

• Serve as a primary point of contact between the CEO and senior leadership, employees, and external partners
• Draft, review, and manage correspondence on behalf of the CEO
• Coordinate executive-level meetings, leadership offsites, and company events
• Maintain confidentiality while handling sensitive and proprietary information

Operational & Administrative Excellence

• Manage confidential, legal, and personnel-related information with the highest level of discretion
• Own special projects, research, and initiatives as directed by the CEO/executive team
• Track action items and follow up to ensure timely completion
• Drive process improvements to enhance efficiency and effectiveness of the executive office
• Help align priorities across departments by coordinating with leadership team members

Meetings, Events & Board Support

• Plan and execute executive meetings, leadership offsites, and company-wide events
• Maintain organized electronic and physical filing systems
• Support process improvements to enhance executive office efficiency
• Support preparation for board meetings, including logistics, materials, and communication

Competencies

• Ability to communicate professionally and effectively
• Ability to react with appropriate levels of urgency and able to maintain a high level of integrity and discretion in handling confidential information
• Ability to manage multiple projects and meet deadlines timely
• Ability to work independently and collaboratively with the executive team
• Project management experience and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors
• Patience and the capability to communicate with a diverse range of people
• Familiarity with expense systems, Concur preferred

Requirements

• 10+ years of experience of executive-level administrative support experience, preferably in a fast-paced and growing environment
• Strong organizational skills & the ability to accommodate different executive work styles
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, OneNote)
• Excellent organizational skills and attention to detail
• Excellent written and verbal communication skills
• Proven ability to handle confidential information with discretion and professionalism
• Exceptional judgement, proactive decision-making, and problem-solving
• Bachelor’s degree in business, communications, or another relevant field of study is desired

Work Environment

• Indoors, in an office environment, with temperature control
• No adverse environmental conditions expected
• 5-10% travel

Physical Demands

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; the ability to operate standard office equipment and keyboards.

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Company-paid and voluntary life Insurance
• Company-paid disability insurance and benefits
• EAP
• 401(k) with company match
• Paid time off
• Paid family leave

Salary Description

$85,000 - $95,000 annually, non-exempt role