Executive Assistant

Overview

We are seeking a highly organized, proactive Executive Assistant to support our CEO and leadership team across multiple business operations. This role is ideal for someone who is professional, detail-oriented, and comfortable managing a variety of administrative responsibilities in a fast-paced environment.

The Executive Assistant will be responsible for managing phone calls, calendars, appointments, scheduling, correspondence, and day-to-day administrative coordination. The right candidate will be a strong communicator, a dependable problem-solver, and someone who can keep priorities organized while maintaining discretion and professionalism.

Key Responsibilities

• Manage and maintain executive calendars, including meetings, appointments, reminders, and scheduling priorities.
• Answer and manage incoming phone calls professionally, including routing calls, taking messages, and following up when needed.
• Coordinate appointments, meetings, and internal/external scheduling requests.
• Help organize daily priorities for the CEO and leadership team.
• Prepare, proofread, and edit emails, documents, reports, presentations, and other business communications.
• Track follow-ups, deadlines, and open tasks to ensure nothing is missed.
• Assist with general administrative duties, including filing, data entry, document organization, and record keeping.
• Maintain organized digital files using tools such as Microsoft Office and Google Workspace.
• Support basic office management needs, including supplies, equipment coordination, and visitor/client communication.
• Assist with special projects and operational tasks as assigned.
• Handle sensitive information with a high level of discretion and confidentiality.

Qualifications

• Previous experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role.
• Strong calendar management and scheduling skills.
• Excellent phone etiquette and professional communication skills.
• Strong written and verbal communication abilities.
• Highly organized with strong attention to detail and follow-up.
• Able to manage multiple priorities, deadlines, and tasks at once.
• Proactive and able to solve problems independently.
• Comfortable working with minimal supervision.
• Proficient with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Familiarity with Google Workspace, including Gmail, Calendar, Drive, Docs, and Sheets.
• Strong computer literacy and data entry skills.
• Ability to maintain confidentiality and exercise good judgment.
• Experience with QuickBooks or bookkeeping software is a plus.

Ideal Candidate

The ideal candidate is dependable, organized, and comfortable being a central point of communication for a busy executive. They are able to stay ahead of scheduling needs, manage calls and appointments professionally, and keep tasks moving without constant direction. They should be comfortable supporting multiple priorities while maintaining a calm, professional, and solutions-focused approach.

Pay: $18.00 - $22.00 per hour

Work Location: In person