Executive Assistant

Better For Butchery, Inc.

Executive Assistant to CEO

Job Information

Title: Executive Assistant to CEO

FLSA Status: Hourly (Non-Exempt)

Department: Executive

Work Location: On-site (Princeton, KY)

Reports to: CEO

Compensation

Pay Range: $17-20/hour

Position Summary

The Executive Assistant (EA) is responsible for managing the CEO’s calendar, travel, and day-to-day coordination in a fast-paced, operationally complex environment. This role requires structured thinking, anticipation, and the ability to manage shifting priorities across multiple time zones and stakeholders.

This role requires prior experience supporting an executive with complex scheduling and travel logistics. The EA will bring structure, prioritization, and follow-through to the CEO’s workflow while supporting on-site coordination alongside business operations This is a unique opportunity to work directly with the CEO and gain exposure to how a business is built and operated in real time.

The right candidate is curious, driven, and motivated to learn—someone who wants to develop business skills by being in the middle of execution and understands how to use technology to simplify our daily lives.

Essential Duties and Responsibilities

• Calendar & Prioritization Management
• Own CEO calendar end-to-end, including scheduling, restructuring, and prioritization
• Manage a high-volume calendar across multiple time zones (ET ↔ PT)
• Prioritize meetings based on business impact
• Resolve scheduling conflicts proactively
• Ensure CEO is prepared for all meetings with agendas, materials, and context
• Systems & Process Improvement
• Improve organization of calendar, communication, and task workflows
• Utilize tools such as ChatGPT, Claude, and Gemini to increase efficiency (training provided)
• Identify opportunities to streamline repetitive administrative work
• Actively look for ways to apply technology to simplify, automate, and improve workflows
• Travel Planning & Coordination
• Own all CEO travel logistics
• Build efficient travel schedules aligned with business priorities
• Maintain itineraries and coordination
• Ensure seamless travel execution across time zones
• Anticipate and resolve travel-related issues proactively
• Meeting Preparation & Coordination
• Prepare structured agendas
• Ensure clear objectives and expected outcomes
• Coordinate materials in advance
• Capture notes, decisions, and action items
• Track follow-ups and ensure completion
• Front Desk & On-Site Support
• Support front desk operations and visitor coordination
• Partner with Business Administration Manager on retail store and facility priorities
• Assist with routing customer service escalations
• Provide general on-site administrative support as needed

Successful candidates believe:

• Curiosity Is Your Compass
• Motivated by growth, learning, and taking on increasing responsibility
• Strong interest in technology and how it can improve how work gets done
• Able to navigate web-based systems with ease and not intimidated by new tools
• Interested in learning and applying AI tools in a practical, hands-on way
• Believes the impossible is fun
• Ownership Mentality
• Wants an opportunity to grow, not a job to show up to
• Takes initiative and looks for ways to improve how things are done
• Desires building , not just maintaining
• High accountability and pride in output
• Integrity is the foundation of relationships
• Reliable, organized, and trusted
• Follows through on commitments
• Communicates clearly verbally and in writing
• Do What You Say. Say What You Do.

Required Skills and Experience

• High proficiency with the Internet, workplace productivity tools (sheets/docs/slides)
• Strong organizational and time management skills
• Strong communication skills (written and verbal)
• Ability to prioritize and adapt quickly
• High attention to detail and reliability
• 2–5+ years of experience in an Executive Assistant or similar role preferred
• Experience supporting a CEO or founder is a plus

Equal Employment Opportunity Statement

Better For Butchery is an equal opportunity employer. We comply with all applicable federal, state, and local fair employment practices laws. Employment decisions are made without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, ancestry, age, marital status, disability, medical condition, genetic information, military or veteran status, or any other protected category under applicable law.

Pay: $17.00 - $20.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person