Executive Assistant

A prominent investment firm in NYC is seeking an Executive Assistant to support a team of Directors. The ideal candidate will have 5+ years of experience out of a professional services environment.

This role is on-site five days per week

Hours 8:30-5 pm, with overtime needed on occasion

Salary: $90-100K base

Responsibilities:

• Support the team by providing executive-level administrative assistance and coordination.
• Manage complex calendars, travel arrangements, and correspondence with internal and external stakeholders.
• Create, modify, and manage business documents with high attention to detail.
• Act as a gatekeeper, prioritizing and managing competing requests effectively.
• Oversee arrangements for formal meetings and liaise with professional organizations.
• Perform research, administrative, and analytical duties to support decision-making.
• Process expense reports, invoices, and other administrative tasks efficiently.
• Develop awareness of business activities and corporate culture for informed decision-making.
• Act as a liaison with boards and professional organizations.
• Conduct research and provide analytical support for projects.
• Process expense reports and invoices using Concur.

Requirements

• Bachelor of Arts (BA) degree required.
• 5+ years of corporate administrative support experience, preferably in a global organization.
• Proficiency in Microsoft Office and ability to adapt to new technologies.
• Excellent written and verbal communication skills with senior management and stakeholders.
• Strong organizational skills to manage competing priorities effectively.
• Ability to act independently and proactively in a fast-paced environment.
• Experience with expense reporting and invoice processing systems like Concur.