Executive Assistant

• JOB SUMMARY
  
  

The Executive Assistant provides

high-level administrative and strategic support to senior management. This

role works in close coordination with the Secretary to ensure smooth daily

operations, with a strong focus on compliance, governance, confidentiality,

and alignment with organizational policies and regulatory requirements.

• JOB REQUIREMENTS
  
  

2.1 Required Educational Level

Minimum: Bachelor’s degree in business administration or a related field

Preferred

• Certified Administrative Professional (CAP)
• Project Management Professional (PMP)
• Certified Executive Assistant (CEA) or Professional Administrative
  
  

Certification

• Risk and Compliance Certification (CRCM)
  
  

2.2 Required Experience

Minimum: 3 years of experience in an administrative or executive support role.

Preferred: 5+ years of experience supporting senior executives or C-level management.

Required Competencies & Skills

• Strong organizational and time management skills
• Excellent written and verbal communication skills
• High level of professionalism and confidentiality
• Ability to prioritize and multitask effectively
• Advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Fluency in English (Arabic is a plus)
• Strong interpersonal skills and stakeholder management
• PRIMARY ACCOUNTABILITIES & RESPONSIBILITIES
• Calendar Management: Executive Assistants are responsible for managing the executive's calendar, scheduling appointments, and coordinating meetings to ensure efficient time management. This includes prioritizing engagements and resolving scheduling conflicts.
• Communication Handling: They act as a liaison between the executive and other stakeholders, screening calls, emails, and messages to prioritize urgent matters. This role requires maintaining professionalism and discretion while managing sensitive information.
• Document Preparation: They prepare reports, presentations, and briefing materials for meetings, ensuring that the executive is well-prepared for discussions and decision-making.
• Event Coordination: Executive Assistants often plan and coordinate events, both internal and external, ensuring that all details are managed effectively.
• Administrative Support: This includes performing various administrative tasks such as filing, data entry, and maintaining organized records. They may also assist in managing office supplies and equipment.
• Meeting Coordination:Executive secretaries often attend meetings, take minutes, & ensure that all necessary materials
  
  

prepared in advance

• Records Keeping: Managing records and
  
  

documents and keeping them in accordance with document control procedure.