Executive Assistant

Executive Assistant

Paradigm Wealth Management – Fort Worth, TX
Full-Time | On-site
Compensation: $22–$28 per hour, depending on experience

Position Overview

Paradigm Wealth Management is seeking a highly skilled and dependable Executive Assistant to provide dedicated, one-on-one support to a senior executive. This role is ideal for an experienced executive assistant who is organized, proactive, and confident managing priorities in a professional, fast-paced environment.

Experience as an executive assistant within wealth management, life insurance, or investment firms is strongly preferred. However, candidates from other industries are encouraged to apply if they bring proven executive assistant experience and strong administrative capabilities.

Key Responsibilities

Executive Support

• Provide comprehensive administrative support to a single executive, including calendar management and meeting coordination.
• Prepare meeting agendas, presentations, reports, and follow-up materials
• Act as a trusted gatekeeper, managing communications and prioritizing requests

Communication & Coordination

• Handle professional correspondence via phone, email, and written communication with clients.
• Coordinate meetings and assist with scheduling client appointments as needed
• Maintain a high level of confidentiality and professionalism at all times

Operational & Administrative Duties

• Organize and maintain confidential records, files, and documents
• Assist with processes, workflows, and special projects to ensure smooth day-to-day operations
• Support compliance-sensitive tasks and documentation with accuracy and attention to detail

Technology & Organization

• Organize information using CRM systems and internal tools
• Assist with data entry, reporting, and document preparation
• Maintain orderly digital and physical filing systems

Experience & Qualifications

Required

• 3+ years of experience as an Executive Assistant or Senior Administrative Assistant
• Strong organizational, time-management, and follow-through skills
• Excellent written and verbal communication abilities
• High level of discretion when handling sensitive and confidential information

Preferred - Experience in:

• Wealth management
• Life insurance
• Investment or financial services firms
• Familiarity with compliance-oriented or regulated environments
• Proficiency in Microsoft Word, Excel, and Outlook
• Experience with CRM platforms or similar administrative systems

Candidates with executive assistant experience from other industries are welcome if they demonstrate strong transferable skills and professionalism.

Education

• Bachelor’s degree preferred, or equivalent professional experience

Compensation & Benefits

• $22–$28 per hour, based on experience and qualifications
• Opportunity for long-term growth and stability
• Professional, respectful working environment
• Direct exposure to executive-level decision-making in a wealth management firm

Why Paradigm Wealth Management

This role offers the opportunity to work closely with executive leadership, make a meaningful impact, and serve as a trusted partner in a growing wealth management practice. Ideal for someone who enjoys responsibility, variety, and being an integral part of success.

Pay: $21.00 - $30.00 per hour

Benefits:

• Paid time off

Work Location: In person