Executive Assistant

The NYS Public Employees Federation (PEF) is a diverse and powerful New York State labor union committed to creating a better life for our members. We represent over 55,000 professional, scientific, and technical workers in NYS government. Members include healthcare, education, corrections and supervision, youth services, direct care, and other professional titles.

Overview:

Performs confidential administrative work of a complex nature for three Vice President’s, Chief of Staff and Executive Director.

Responsibilities:

• Perform confidential administrative work for the assigned principals, including managing correspondence, answering phone calls and responding to inquiries.
• Manage complex calendars for assigned principals.
• Respond to routine inquiries both written and verbal.
• Coordinate travel arrangements with Special Events Department including itineraries and logistics.
• Assist with scheduling and organizing meetings across multiple leaders and departments. Assemble agendas and prepare/distribute official notices, meeting materials and documentation.
• Provide accurate and detailed minutes at Regional Coordinator “Huddle” meetings, prepare and distribute finalized minutes/action items.
• Handle questions from PEF members, in coordination with internal departments, by obtaining and transmitting information and acting as a buffer for complaints.
• Ensure timely follow-up on executive action items.
• Work cooperatively with other personnel to provide Executive Office administrative coverage.
• Other related duties as assigned.
• Consistent and reliable attendance.

Qualifications:

• Graduate of business or community college, preferred.
• Minimum three years’ experience as an Executive or Administrative Assistant.
• Thorough knowledge of general office practices and procedures.

Successful candidate must demonstrate:

• Strong interpersonal skills and ability to effectively communicate (both written and verbal) with staff, union members & elected union members, and our executive team.
• Highly organized with strong project management skills and the ability to manage multiple projects and deadlines.
• Ability to maintain confidential and sensitive information.
• Strong computer skills (Microsoft Office Suite: Outlook, Word, Excel, and PowerPoint).
• Ability to work independently and respond flexibly to changing events.
• Ability to assess and set priorities, meet deadlines, and manage multiple projects in a fast-paced, changing environment.
• Consistent and reliable attendance is critical.

Salary and Benefits:

The salary range for this position is $63,276.00 (minimum) - $81,277.00 (maximum).

PEF offers an excellent benefit package which includes:

• Health insurance with Health Reimbursement (HRA)
• Employer paid dental and vision insurance
• Flexible Spending Plan (FSA)
• Employer paid life and long-term disability insurance
• 401-k with safe harbor contribution
• Pension plan through SEIU
• Paid holidays, vacation, sick, and personal time
• Tuition reimbursement and continuous professional development

Pay: $63,276.00 - $81,277.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Experience:

• Executive administrative support: 3 years (Required)

Work Location: In person