Executive Assistant

Wavecrest Growth Partners is hiring a full-time Executive Assistant & Office Administrator to join the firm in Spring 2026. Reporting to the Director of Operations, this role will provide administrative support to the firm’s mid-level and senior leadership teams while supporting day-to-day office administration and operational needs. This role is well suited for a highly organized, proactive individual who brings energy and precision to balancing executive support with hands-on responsibilities in a fast-paced, professional environment.

Executive & Administrative Support

• Provide administrative support to five mid-level and senior leaders, including complex calendar management, multi–time zone scheduling, meeting coordination, travel arrangements, and expense reporting.
• Coordinate meetings by managing scheduling, logistics, preparing agendas and materials, tracking action items, and supporting timely follow-up as needed.
• Serve as a point of contact for internal teams, portfolio companies, and external contacts, ensuring clear and effective communication.

Office Administration & Firm Support

• Support the Director of Operations in managing day-to-day office operations and administrative processes to ensure a well-organized, professional workplace.
• Manage office inventory and facilities coordination, including working with building management and service vendors when needed.
• Promote a welcoming office environment by greeting and assisting guests and serving as a point of contact for office-related questions and administrative requests.
• Assist with onboarding logistics for new hires, including workspace setup, office access, equipment coordination, and office orientation.
• Assist in planning, coordination, and logistical support for internal meetings and offsites as well as any special projects or ad hoc request in support of firm operations.

Qualifications

• Bachelor’s degree required.
• 1-3 years of experience in an executive assistant, administrative, or office administration role, preferably within financial services, asset management, or professional services with experience supporting multiple managers or mid-level leadership.
• Strong organizational skills and attention to detail with the ability to manage competing priorities with professionalism and discretion.
• High energy and personable with excellent communication and interpersonal skill.
• Collaborative, team-oriented working style.