Executive Assistant

Position Summary

The Executive Assistant provides high‑level administrative and operational support to YouTurn’s Executive Director, Senior Management Team, and Board of Directors. This role supports a Community Violence Intervention and Prevention (CVI) organization and requires strong organization, professionalism, confidentiality, and an understanding of trauma‑informed, community‑based work.

Key Responsibilities

• Provide executive‑level administrative support to leadership and the Board
• Prepare Board and Committee materials and accurately record meeting minutes
• Maintain governance documents (bylaws, conflict of interest, annual records)
• Manage the Executive Director’s calendar and meeting logistics
• Answer phones, greet visitors, and manage mail and office operations
• Assist with payroll preparation and basic accounting tasks (deposits, invoices, record‑recordkeeping)
• Support community events and organizational functions (occasional evenings/weekends)
• Maintain professionalism and discretion in a high‑stress, community‑centered CVI environment

Qualifications

• Associates’ degree in Business, Accounting, Communications, Human Services, or related field (or equivalent experience)
• Experience supporting senior leadership and/or Boards
• Experience taking Board meeting minutes; familiarity with Robert’s Rules of Order preferred
• Strong organizational, communication, and customer service skills
• Proficiency in Microsoft Office, Teams, Zoom, and accounting software
• Ability to maintain confidentiality and work compassionately in a trauma‑informed setting
• Experience or knowledge of community‑based nonprofit or CVI work preferred

Job Type: Part-time

Pay: $22.00 per hour

People with a criminal record are encouraged to apply

Work Location: In person