Executive Assistant

WHO WE ARE:

Founded in 1947 and headquartered in Schofield, Wisconsin, Wausau Supply Company has a history of providing top-quality building materials to authorized retailers across the United States. As a proud 100% employee-owned company, we are dedicated to not only serving our customers but also ensuring that our employees have a direct stake in our success. We distribute building materials from the industry’s leading manufacturers to authorized retailers from the western Rocky Mountains to the east coast. In addition to our distribution capabilities, Wausau Supply Company is known for its high-quality manufactured brands, including Diamond Kote Siding System, Waudena, ChamClad and Taylor Entrance Systems. These brands reflect our commitment to innovation, safety, service and integrity. Our territory continues to expand as we continuously strive to meet the demands of our customers with nineteen distribution centers and five fabrication and finishing facilities across the United States.

At Wausau Supply Company, we are driven by a passion for excellence and a dedication to service, ensuring that we remain a trusted partner in the building materials industry for generations to come.

BENEFITS WE OFFER:

+ 3 weeks paid vacation within 1st year

+ 9 paid holidays

+ 100% Employee Owned

+ Employee Stock Ownership Program

+ 401K Retirement Fund - Additional opportunity for employee to contribute

+ Health, Dental, Vision, Short Term/ Long Term Disability

+ Employee Assistance Program

+ Opportunity for advancement

+ Training and development

+ Employee Material Purchase Program

WHAT THIS ROLE WILL BE DOING:

The Executive Assistant provides high-level administrative and operational support to the President & CEO. This role serves as a trusted partner to leadership, ensuring executive priorities, travel, and communications are handled seamlessly. The ideal candidate is highly organized, proactive, and comfortable balancing executive support with day-to-day operational oversight in a fast paced environment.

Duties & Responsibilities

Executive & Administrative Support

• Provide direct administrative support to the President & CEO, including complex calendar management, scheduling, and meeting coordination.

• Manage domestic and international travel arrangements, including flights, accommodations, itineraries, and logistics.

• Prepare, submit, and reconcile executive expense reports, including travel-related costs.

• Draft, edit, and manage correspondence, presentations, reports, and meeting materials while maintaining accurate, confidential document control and records management systems.

• Act as an extension of the executive in written and verbal communications, exercising delegated authority where appropriate

• Partner with the executive to support high-impact meetings through thoughtful preparation, effective documentation, and disciplined follow-through

• Anticipate executive needs, manage shifting priorities, manage sensitive and confidential communications with discretion and professionalism

Office Management & Operations

• Oversee daily office operations and maintain office policies, procedures, and administrative standards to ensure a productive and professional work environment

• Oversee office resources, equipment, and vendor partnerships to ensure operational efficiency and continuity

• Coordinate facility maintenance and liaise with building management as needed.

• Oversee end-to-end logistics event planning and coordination to include venue selection, agendas, travel coordination, materials, catering, and technology setup

• Partner with HR and Finance teams with onboarding logistics, expense reporting, and administrative documentation.

• Coordinate administrative workflows and delegate tasks as appropriate to ensure timely execution and follow-through.

Education / Experience

• Minimum of 5+ years of progressive experience supporting senior executives in an Executive Assistant or similar administrative role.

• Exceptional organizational, multitasking, and time-management skills with strong attention to detail.

• Excellent written and verbal communication skills, with the ability to interact effectively across all levels of the organization.

• Proficiency in various types of software (Microsoft Office Suite, PDF, Travel Management) to include Board Meeting Software.

• Ability to work independently, exercise sound judgment, and adapt to changing priorities.

• Demonstrated experience handling confidential and sensitive information with professionalism and discretion.

Working Demands / Physical Requirements

• In-Office requirement- Schofield, WI

• Primarily office-based role requiring prolonged periods of sitting, computer use, and telephone communication.

• Work schedule may include evenings and weekends as business needs dictate.

• Occasional travel required, including potential domestic and international trips.

Reports to: President & CEO

Conclusion

The Executive Assistant is a trusted partner to the President & CEO, responsible for enabling efficient operations, seamless execution of priorities, and high-quality executive support. This role requires discretion, initiative, and the ability to manage complex demands in a fast-paced environment.