Executive Assistant

Executive Assistant

Direct Hire | $65,000–$75,000

Columbus, Ohio

Our client is seeking an experienced Executive Assistant to support the Infrastructure Leadership Team. This role is designed to remove administrative burden from senior leadership, allowing them to focus on mission-critical and high-impact business initiatives. The Executive Assistant will work closely with leaders to manage priorities, coordinate schedules, and ensure follow-through on key initiatives across the organization.

This position requires strong organizational skills, attention to detail, discretion, and the ability to proactively manage competing priorities in a fast-paced environment.

Key Responsibilities

Leadership & Meeting Support

• Act as a meeting facilitator for designated leadership meetings
• Send Outlook invitations and manage attendee coordination
• Prepare meeting agendas in collaboration with leadership
• Attend meetings, capture action items, and document follow-ups
• Prepare meeting minutes, task lists, and distribute materials
• Track and follow up on completion of assigned action items

Calendar & Time Management

• Maintain and manage executive calendars
• Schedule meetings and resolve scheduling conflicts
• Coordinate across departments and multiple time zones
• Protect executive focus time when appropriate

Follow-Up & Task Management

• Act as a follow-up manager to ensure accountability on open tasks
• Track tasks related to business initiatives and strategic priorities
• Partner with leadership to monitor progress and completion

Project & Administrative Support

• Assist leaders with special projects as needed
• Prepare documents, presentations, and spreadsheets
• Support reporting and data organization
• Maintain organized digital filing systems

Onboarding, Events & Team Support

• Support onboarding logistics for new team members
• Assist with company events, meetings, and off-site coordination
• Provide general administrative assistance to team members as needed

Expense & Travel Support

• Assist with expense report preparation
• Coordinate business travel including flights, hotels, and itineraries
• Support on-site visit logistics for customers or partners

Compliance, Security & Credential Tracking

• Track employee badging and credential requirements
• Manage security clearance processes, applications, and renewals
• Maintain confidentiality of sensitive and secure information

Work Environment & Schedule

• Primarily on-site in an open-plan office environment
• Occasional travel may be required
• Standard work schedule: Monday–Friday, 7:00 AM–5:00 PM

Qualifications

• Minimum 5+ years of executive-level administrative support experience
• Strong customer service background (internal and external)
• Experience with office management and administrative operations
• High school diploma required; business-related degree preferred
• Excellent written and verbal communication skills
• Proven ability to manage tasks and projects with a high level of ownership
• Strong organizational, time management, and critical-thinking skills
• High sense of urgency and attention to detail
• Ability to communicate effectively at all levels of the organization
• Trustworthy with confidential and sensitive information
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience with remote meeting platforms (Microsoft Teams, Zoom, WebEx, Skype)

Compensation & Benefits

• Competitive salary range of $65,000–$75,000
• Comprehensive health and benefits package
• 401(k) program
• Flexible time off
• Opportunity to make a meaningful impact and grow within the organization