Executive Assistant

Role Overview

• A highly organised, proactive, and resourceful Executive Assistant to support the executive team in two primary areas
• Professional E.A functionality that allows the executive to focus on strategies that deliver the ‘Aspen Purpose’: Making it easier for the HVAC engineer through expert logistics and unrivalled customer service.
• Programme coordination and PMO tracking relative to governance of selected strategies and tactics
• This role is ideal for someone who thrives in a fast-paced matrix environment, is passionate about B2B operational excellence, and has some project management experience or transferable skills to be confident in undertaking PMO tasks.

Key Responsibilities

• Executive & Personal Assistant Duties
• Provide administrative support to executives, including calendar management, travel arrangements, meeting coordination, and expense management
• Strong communication and prioritisation skills that ensure the executive remain focused on leading the business and its strategic execution.
• Synthesis and summarise reports, presentations, and other relevant documents.
• Collation & preparation of monthly board/management reports.
• Summation and distribution of statistical management information in an efficient manner
• Organise travel for the executive and expense submission within policy
• Minutes of various meetings & follow up on action points to be submitted to deadlines
• Event management
• Project Management & Coordination
• Support facilitation quarterly planning sessions, and annual strategy days.
• Support the People & Culture Team with administration and addendum projects.

Skills & Experience

• Proven experience as an Executive Assistant, Personal Assistant, or similar role(s) supporting executive or senior leadership teams.
• Exceptional organisational and time-management skills, has emotional resilience.
• Excellent written and verbal communication style. Possess critical thinking
• Ability to manage multiple priorities with discretion and confidentiality and to
• Comfortable facilitating meetings and cognisant of time zone differences (Aspen operates globally)
• Proficiency in Microsoft Office, Google Workspace
• Experience in an international business environment desired or have the cultural empathy to adapt it
• Secretarial skillset (Word, PowerPoint, Excel and SAP)

Desirable Qualifications

• Project management experience
• Experience in a scale-up or entrepreneurial environment.
• Full UK driving licence.
• Proven PA / secretarial experience.

Personal Qualities and Attributes

• Team player and self-starter. The ability to work with ambiguity.
• Outstanding communication skills both verbally and written.
• Strong time management, organisational and prioritising skills.
• Results oriented with an ambitious outlook and a positive attitude.
• High interpersonal skills.
• Strong analytical skills.

Pay: Up to £45,000.00 per year

Ability to commute/relocate:

• Hailsham, East Sussex: reliably commute or plan to relocate before starting work (required)

Work Location: In person