Executive Assistant

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

The Executive Administrative Assistant provides high-level administrative support to leadership, ensuring efficient day-to-day operations. This role is ideal for an early-career professional (0–2 years of experience) who is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities:

• Manage and maintain executive calendars, including scheduling meetings and appointments

• Coordinate internal and external meetings, including preparing agendas and meeting materials

• Arrange travel logistics such as flights, accommodations, transportation, and itineraries

• Handle correspondence, including emails, calls, and written communications on behalf of leadership

• Organize and maintain files, documents, and records (both electronic and physical)

• Support meeting logistics, including conference room setup and virtual meeting coordination

• Assist with expense reports, invoices, and basic administrative tracking

• Provide general administrative support and assist with special projects as needed

Qualifications:

• 0–2 years of administrative or office support experience preferred

• Strong organizational skills with the ability to prioritize multiple tasks

• Excellent verbal and written communication skills

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

• High level of professionalism, discretion, and confidentiality

• Strong attention to detail and problem-solving skills

• Ability to work independently and as part of a team

Preferred Attributes:

• Positive, proactive attitude with a willingness to learn

• Strong time management and adaptability in a dynamic environment

• Customer service mindset with a focus on supporting leadership effectively