Executive Assistant

Job Summary
We are seeking a highly organized and proactive Executive Assistant to support our leadership team and ensure smooth daily operations within our dynamic office environment. This role offers an exciting opportunity to contribute to the efficiency of our organization by managing administrative tasks, coordinating schedules, and providing exceptional customer service. The ideal candidate will be detail-oriented, resourceful, and possess excellent communication skills, including bilingual abilities, to effectively serve diverse stakeholders. Join us and be a vital part of a vibrant team dedicated to excellence and growth!

Duties

• Manage complex calendars, schedule appointments, and coordinate meetings for executives with precision and professionalism
• Handle incoming calls, directing inquiries with courtesy and efficiency while maintaining excellent phone etiquette, and booking appointments
• Greet visitors at the front desk, ensuring a warm welcome and seamless check-in process
• Prepare, proofread, and organize correspondence, reports, and presentations using Microsoft Office and Google Workspace tools
• Perform data entry, filing, and record-keeping tasks with accuracy while maintaining confidentiality
• Assist with office management duties such as ordering supplies, overseeing office equipment, and ensuring a clean, organized workspace
• Support bookkeeping activities using QuickBooks or similar software to manage invoices and expenses inputing
• Provide personal assistant support including calendar management, travel arrangements, and task prioritization for executives
• Offer customer support by addressing inquiries promptly via phone or email, ensuring positive interactions at all times
• Maintain professional communication standards through effective phone etiquette and clerical practices
• Other duties as assigned by management team

Skills

• Exceptional organizational skills with the ability to multitask efficiently in a fast-paced environment
• Strong computer literacy across Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and data entry platforms
• Proven experience in office management or administrative roles with a focus on clerical support and customer service excellence
• Bilingual proficiency to communicate effectively with diverse clients and team members
• Excellent typing speed coupled with proofreading skills for accurate document preparation
• Familiarity with multi-line phone systems and front desk operations in professional settings
• Knowledge of bookkeeping software such as QuickBooks for financial recordkeeping will be considered an asset.
• Outstanding time management skills to prioritize tasks effectively under deadlines
• Experience in receptionist roles is a plus but not required; relevant personal assistant experience is also a plus but not required.
• Demonstrated professionalism in handling sensitive information with discretion

Join us as an Executive Assistant where your energy fuels our success! Your dedication will help streamline operations, enhance communication, and create a welcoming environment for all. We value your skills and commitment—come grow with us!

Pay: $17.00 - $20.00 per hour

Benefits:

• Flexible schedule
• Professional development assistance

Work Location: In person