Executive Assistant

EXECUTIVE ASSISTANT
High-Level Administrative Support | Fast-Paced Environment | Growth Opportunity

Post Oak Toyota is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support executive leadership in a fast-paced automotive environment.

This role is ideal for someone who thrives on organization, confidentiality, problem-solving, and helping executives stay focused on high-priority initiatives. We are looking for someone who can anticipate needs, manage competing priorities, and keep things moving efficiently behind the scenes.

What You’ll Do:

• Manage executive calendars, scheduling, and meeting coordination
• Assist with communication, emails, and follow-up on key priorities
• Coordinate travel, meetings, and special events as needed
• Prepare reports, presentations, spreadsheets, and correspondence
• Help organize projects and ensure deadlines are met
• Maintain confidential information with professionalism and discretion
• Assist with operational and administrative projects across departments
• Serve as a key point of communication between leadership and internal teams

What We’re Looking For:

• Exceptional organizational and multitasking skills
• Strong attention to detail and follow-through
• Ability to prioritize and adapt in a fast-moving environment
• Professional communication skills (written and verbal)
• High level of discretion and confidentiality
• Strong computer skills including Microsoft Office/Excel, Google Workspace, and general technology proficiency
• Previous executive assistant, office management, or administrative experience preferred

What Makes Someone Successful in This Role?

You are:
✔ Extremely organized and proactive
✔ Able to solve problems before they become issues
✔ Comfortable managing multiple priorities at once
✔ Professional and dependable
✔ Calm under pressure and adaptable to changing priorities

Why Join Post Oak Toyota?

✅ Competitive compensation
✅ Opportunity to work directly with executive leadership
✅ Growth opportunities within a growing organization
✅ Team-oriented, fast-paced environment
✅ Benefits package available (customize as needed)

We are not simply looking for an assistant—we are looking for a trusted partner to leadership who can help create organization, efficiency, and momentum across the business.

If you enjoy being the person who keeps everything moving, we’d love to meet you.

Pay: $36,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Paid time off
• Retirement plan

Work Location: In person