Executive Assistant

Main Responsibilities of the Executive Assistant are:

• Provide administrative support to the Corporate Executives
• Data Entry for accounting records
• Assist with Property Management for Residential and Commercial Real Estate

The primary administrative responsibility will be supporting the needs of the Corporate Executive. Responsibilities include but are not limited to:

• Organizing and securing highly confidential company and partner information
• Coordinate Meetings
• Maintaining Office Supplies/Equipment
• Understanding the corporate executives' priorities & maintaining frequently changing calendars
• Manage incoming and outgoing correspondence, including verbal, email, and mail
• Ensure document filing is kept up to date and the filing system is maintained properly
• Liaise with other departments and service providers to resolve issues and follow up on tasks.
• Assist with employee record management
• Performs other general office and administrative tasks as required by the position

Data Entry Responsibilities include but are not limited to:

• Recording and managing daily deposits
• Monitoring accounts payable & receivable
• Managing credit card records
• Recording expense entries to accounts by analyzing invoice/expense reports
• Reconciliation of accounts
• Tracking Daily and Monthly Sales
• Resolving payment discrepancies and ensuring credit is received for outstanding memos
• Issuing invoices to customers, posting customer payments and maintaining customer files

Real Estate Responsibilities include but are not limited to:

• Maintaining marketing and outreach efforts to achieve full occupancy
• Residential Tenant Communication
• Rent Management
• Inspection of the property
• Maintenance and repair coordination

Other responsibilities include but are not limited to:

• Writing/Updating written Procedures and Forms
• Creating spreadsheets, ad-hoc reports, and special projects, as assigned
• Typing correspondence and generating form letters often requiring independent discretion and follow up
• Serving as back up support for other managers or administrative staff when required
• Interacting with all levels of management, corporate clients, and business community leaders

Qualifications

• Possess the highest regard for confidentiality
• Strong organizational skills with the ability to prioritize workload and exercise independent discretion.
• Strong problem solving skills
• Ability to self-manage, follow through, and report results without direction
• Excellent computer/keyboard skills including Microsoft word, excel and outlook
• Work a reliable schedule with extended hours during peak seasons
• Great attitude -- ability to stay positive under pressure and demonstrate a high level of integrity and professionalism interacting with internal and external constituents
• Proactive and anticipatory team player with the interest to take initiative and work in a fast-paced environment
• Proficient in QuickBooks is a plus
• Work experience in a prior executive assistant or office management position is a plus
• This full time position is located in Columbia, MO. The position assists with multiple business ventures.

Dungarees is proud to be an employee owned company.

Job Type: Full-time

Pay: $45,000.00 - $52,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person