Executive Assistant

Role Information

Position Title: Executive Assistant

Department: Executive Office

Reports to: CEO Office Manager

Direct Reports: NA (Standalone Position).

Job Purpose

The Executive Assistant will be responsible for providing administrative support to senior staff, handling executive communications, managing expense reports, and creating presentations. The Executive Assistant will also be responsible for coordinating internal and external meetings, managing calendars, and making travel arrangements.

Job Accountabilities

• Provide administrative assistance to the Office Manager and CEO, including calendar, email, and correspondence management.
• Arrange meetings with internal and external stakeholders, draft minutes, and follow up on meeting actions/trails.
• Keep track of Academy renewal of licenses/permits/registrations and ensure legal compliance.
• Formatting, edit, and proofread emails, letters, and documents.
• Implement and manage correspondence management system and adhere to data protection regulations.
• Keep stock of Executive Office logistics and stationaries.
• Coordinate travel calendar for the CEO, and prepare necessary paperwork (ticketing, visa, airfare, hotel and transportation booking, and business travel forms).
• Maintain updated filing and tracing systems.
• Maintain confidentiality of sensitive correspondences.

Qualifications

• Bachelor's degree in Business Administration or related field
• 4 or more years of experience in executive support or related field, knowledge in graphic design is preferable
• Ability to create and manage various reports (Expense Reports, Department Progress Reports, Completion Reports, etc.)
• Strong knowledge of office management systems and procedures
• knowledge of protocols
• Knowledge of travel arrangements and coordination
• Strong communication and interpersonal skills
• Fluency in Arabic and Professional English languages