Executive Assistant

SPARS (Pvt.) Ltd is seeking a highly organized, detail-oriented, and proactive Executive Assistant to the CEO to provide comprehensive administrative and strategic support. The ideal candidate will be exceptionally sharp, resourceful, and capable of managing multiple priorities in a fast-paced environment while maintaining utmost confidentiality and professionalism.

This role requires excellent communication skills, strong business acumen, problem-solving ability, and the capacity to anticipate needs before they arise.
Key Responsibilities: Executive & Administrative Support

• Manage the CEO’s calendar, appointments, projects, meetings, and travel arrangements efficiently.
• Prioritize and coordinate daily schedules, ensuring optimal time management.
• Prepare meeting agendas, presentations, reports, minutes, and follow-up action trackers.
• Screen and manage correspondence including emails, calls, and official communications. Can handle multiple channels of communications.
• Draft professional letters, memos, presentations, and internal/external communications on behalf of the CEO.
• Maintain confidential records, files, and sensitive organizational documents.

Coordination & Communication

• Serve as the primary liaison between the CEO and internal/external stakeholders.
• Coordinate with department heads to track projects, deadlines, and deliverables.
• Facilitate effective communication and ensure timely follow-up on CEO directives.
• Manage executive meetings, board meetings, and leadership discussions.

Strategic & Analytical Support

• Conduct research, compile data, and prepare executive summaries for decision-making.
• Track ongoing projects and prepare status reports for leadership review.
• Anticipate CEO needs and proactively address issues before they escalate.
• Support strategic initiatives through planning, documentation, and coordination.

Required Qualifications

• Bachelor’s degree in Business Administration, Management, HR, or related field.
• 3–5 years of relevant experience as an Executive Assistant, Personal Assistant, or similar senior coordination role.
• Experience supporting C-suite executives preferred.
• Willing to travel and work beyond office timings 10 to 6 pm.

Pay: Rs50,000.00 - Rs100,000.00 per month

Application Question(s):

• Willing to work after office timings as per requirement.

Work Location: In person