Executive Assistant

Overview
We are seeking a dynamic and highly organized Executive Assistant to join our team and support our leadership with efficiency and professionalism. This role is vital in ensuring smooth daily operations, managing complex schedules, and providing exceptional administrative support. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to help drive organizational success. If you thrive in a fast-paced environment and enjoy multitasking, this opportunity is perfect for you!

Responsibilities

• Manage and coordinate executive calendars, appointments, and meetings with precision and foresight
• Handle incoming calls using multi-line phone systems with professionalism and courtesy, directing inquiries appropriately
• Prepare, proofread, and distribute correspondence, reports, and presentations using Microsoft Office and Google Workspace tools
• Organize files, maintain records, and oversee data entry tasks to ensure accuracy and accessibility
• Assist with office management duties including supply ordering, facility coordination, and front desk responsibilities
• Provide exceptional customer service by supporting clients, visitors, and internal teams with a friendly demeanor
• Support personal assistant tasks such as travel arrangements, calendar management, and event planning as needed

Requirements

• Proven experience in office management or administrative roles with clerical experience in a professional setting
• Strong computer literacy including proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry skills
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
• Bilingual abilities are highly desirable to assist diverse client needs
• Experience with QuickBooks or bookkeeping is a plus for handling financial documentation
• Exceptional phone etiquette with experience managing multi-line phone systems and providing customer support
• Strong typing skills coupled with attention to detail for proofreading documents and maintaining accurate records
• Previous experience as a receptionist or personal assistant in medical or dental offices is advantageous
• Ability to demonstrate excellent time management skills while juggling multiple responsibilities efficiently

Join us to be part of an energetic team that values your organizational talents and dedication. We are committed to fostering a supportive work environment where your skills can shine!

Pay: $17.00 - $25.00 per hour

People with a criminal record are encouraged to apply

Work Location: In person