Executive Assistant

Overview
We are seeking a highly capable and motivated Executive Assistant to support senior leadership within our manufacturing organization. This role is ideal for a proactive professional who is technically savvy, excels in advanced Excel, and thrives in a fast-paced, operationally driven environment. The successful candidate will be innovative, adaptable with working hours, and eager to build strong relationships across teams while growing alongside a dynamic company.

Based on our government contracts, US Citizenship is required.

Key Responsibilities

• Provide high-level administrative and operational support to executive leadership
• Support recruiting and hiring efforts, including: Screening resumes and applications Coordinating interviews and communicating with candidates Assisting with job postings and tracking candidate pipelines
• ADP Workforce preferred
• Prepare, analyze, and maintain reports, dashboards, and financial or operational data using advanced Excel functions (e.g., pivot tables, formulas, data analysis tools)
• Coordinate communication and workflows between executives, vessel operations, and shore-based teams
• Assist with special projects, process improvements, and data-driven initiatives
• Draft professional correspondence, presentations, and internal documentation
• Anticipate executive needs and proactively resolve issues before they arise
• Maintain confidentiality and exercise sound judgment in all matters
• Adapt to flexible working hours, including early starts or late evenings as operational needs require

Required Qualifications

• Proven experience as an Executive Assistant, preferably in maritime, logistics, manufacturing, or a fast-paced operational industry
• Advanced proficiency in Microsoft Excel (required)
• Strong technical aptitude with the ability to quickly learn new systems and tools
• Exceptional organizational, time-management, and problem-solving skills
• Excellent written and verbal communication abilities
• High level of professionalism, discretion, and reliability
• US Citizen Key Attributes for Success
• Innovative mindset with a desire to improve processes and workflows
• Flexible and adaptable, with a strong work ethic and availability as business needs evolve
• Relationship-focused, able to build trust and collaborate across diverse teams
• Curious, growth-oriented, and motivated to learn within a company that is expanding and evolving

Equal Opportunity Employer/Veterans/Disabled

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• US Citizen?

• ADP Workforce?
• Proficient in Excel

Ability to Commute:

• Deerfield Beach, FL 33442 (Required)

Work Location: In person