Executive Assistant

Position Primary Objectives:

The Executive Assistant is a highly organized and proactive person that supports the company owner and leadership team. This role is the heartbeat of our daily operations — from managing the front desk and welcoming clients to providing administrative support across accounting, human resources, and company directors.

Position’s key responsibilities:

• Support the company owner and senior leadership with administrative and scheduling duties
• Manage and coordinate calendars, appointments, and meetings for the owner and department directors
• Run front desk operations and serve as the first point of contact for walk-in clients and visitors
• Assist in developing client materials and preparing for client meetings
• Maintain showroom presentation and ensure a welcoming, organized environment
• Sort, organize, and distribute incoming and outgoing mail and correspondence
• Assist the accounting and HR departments with administrative tasks as needed
• Manage communications via email, phone, and in-person interactions in a professional manner
• Maintain filing systems & records
• Maintain orders and stocks of office and showroom supplies

Requirements

• Proficient in Microsoft Outlook, Word, Excel, and other Microsoft Office Suite applications
• Ability to learn new technologies swiftly
• Highly task-oriented with the ability to manage and prioritize multiple responsibilities simultaneously
• Self-motivated with a strong sense of initiative and follow-through
• Exceptional attention to detail and organizational skills
• Professional demeanor with strong written and verbal communication skills
• Comfortable working in a fast-paced, event-driven environment
• Prior experience in an administrative or executive support role preferred

Pay: $50,000.00 - $60,000.00 per year

Work Location: In person