Executive Assistant

Overview
The Academy 4 Executive Assistant provides high-level administrative support to the Executive Director with a specific emphasis on organization and communication. The Executive Assistant helps ensure the Executive Director’s time and priorities are well-managed, facilitates internal and external communication, and assists with scheduling, documentation, and logistics. This role plays a key part in maintaining efficiency and supporting the overall leadership of Academy 4.

Qualifications

• Must embrace the mission of Academy 4 to connect churches to schools and their communities to mentor 4th graders in leadership.
• Proven experience in an executive assistant or high-level administrative support role, preferably supporting senior leadership.
• Exceptional organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills, including the ability to draft professional emails, reports, and other correspondence.
• Proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint) and comfort learning new software platforms or tools.
• Professionalism and interpersonal skills to work effectively with staff, board members, donors, and community partners.
• Detail-oriented and proactive with the ability to anticipate needs, solve problems independently, and take initiative

Job Responsibilities

• Manage the Executive Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Serve as the primary point of contact for internal and external communications on behalf of the Executive Director.
• Prepare and edit correspondence, reports, meeting agendas, and presentation materials.
• Coordinate and support board meetings, including preparing materials and making all needed arrangements.
• Support the planning and execution of leadership meetings, retreats, and special events.
• Track and manage task lists, deadlines, and project timelines to help the Executive Director stay on schedule.
• Assist with external communications, acknowledgments, and record-keeping as directed.
• Monitor and respond to emails or requests on behalf of the Executive Director as appropriate.
• Prepare and submit expense reports and manage reimbursement processes for the Executive Director.
• Anticipate the Executive Director’s needs and proactively take steps to address them.
• Provide general administrative support, including printing, scanning, mailing, and note-taking.

Pay: From $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person